Research Administration Lead: Grants & Operations

Nanyang Technological University; Singapore; On-site; SGD 52,000 - 76,000; Full time

Job summary

Nanyang Technological University (NTU Singapore) seeks a motivated Assistant Manager to join the Research Administration Office and support efficient grant administration, manpower coordination, procurement, and compliance with university and funding requirements.

You will collaborate with faculty, research groups, Finance and HR to ensure timely delivery of projects, manage budgets and expenditure, and drive workflow digitalisation and process improvements.

Qualifications

• Bachelor’s degree and at least 3 years of relevant experience in research administration, grants management, procurement, or project coordination.
• Experience in data analytics, workflow automation, or AI-based tools is advantageous.

Responsibilities

• Provide comprehensive administrative support to faculty including procurement, claims, travel arrangements and documentation submissions.
• Support pre- and post-award grant administration including proposal preparation, reporting, compliance and documentation requirements.
• Monitor grant expenditure, burn rates, budget utilisation and timelines, and highlight risks for PI intervention.
• Coordinate procurement for research equipment, consumables, software and services in accordance with DOA and grant funding terms.
• Support recruitment and appointment processes for research manpower (e.g., RAs, RFs, Postdocs), including contract renewals and onboarding.
• Organise and support research seminars, academic visits and research-related events, including logistics, funding paperwork and documentation.
• Liaise with Research Office, Finance, HR, vendors and external stakeholders to resolve budgetary, compliance or process-related issues.
• Maintain accurate datasets for research reporting and performance indicators for internal and external submissions.
• Contribute to workflow digitalisation, dashboard development and process improvements to enhance operational efficiency.
• Support academic processes such as exam administration, and mark entry.
• Provide secretariat support for committees and meetings, including agenda preparation, minute-taking and follow-up tracking.

Skills

Communication

Organisational skills

Stakeholder management

Education

Bachelor’s degree

Job description

Nanyang Technological University (NTU Singapore) seeks a motivated Assistant Manager to join the Research Administration Office and support efficient grant administration, manpower coordination, procurement, and compliance with university and funding requirements.

You will collaborate with faculty, research groups, Finance and HR to ensure timely delivery of projects, manage budgets and expenditure, and drive workflow digitalisation and process improvements.