Senior Executive/Assistant Manager, Research Admin

Nanyang Technological University Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading educational institution in Singapore is seeking a motivated Assistant Manager / Senior Executive to support research administration, manage grants, and coordinate procurement activities. The ideal candidate has a Bachelor's degree and at least 3 years of relevant experience in research administration or project coordination, with strong communication and stakeholder management skills. This role also involves collaborating with diverse teams and contributing to process improvements, making it essential to thrive in a fast-paced environment.

Qualifications

• 3+ years of relevant experience in research administration or grants management.
• Experience in a tertiary or research environment preferred.
• Ability to support multiple stakeholders and administrative functions.

Responsibilities

• Provide comprehensive administrative support to faculty.
• Support pre- and post-award grant administration.
• Coordinate procurement for research equipment and services.
• Maintain accurate datasets for research reporting.

Skills

Strong communication

Good organisational skills

Stakeholder management

Collaborative work

Education

Bachelor's degree

Tools

Data analytics

Workflow automation

Reporting tools

Job description

Overview

Established in 1981, the School of Electrical and Electronic Engineering (EEE) https://www.ntu.edu.sg/eee is one of the founding Schools of the Nanyang Technological University (NTU). Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest and most research-active EEE schools globally, with more than 120 faculty and over 5,000 undergraduate and postgraduate students. We are seeking a highly motivated individual to join our Research Administration Office as an Assistant Manager / Senior Executive.

As an Assistant Manager / Senior Executive, you will support the efficient execution and compliance of research grants, manage fund utilisation, and coordinate research manpower and procurement activities. You will work closely with faculty, research groups, and internal administrative units to ensure that research projects are delivered smoothly and in accordance with university and funding requirements. You will also support research-related events and contribute to digitalisation and process improvements within the School.

Responsibilities

• Provide comprehensive administrative support to faculty including procurement, claims, travel arrangements and documentation submissions.
• Support pre- and post-award grant administration including proposal preparation, reporting, compliance and documentation requirements.
• Monitor grant expenditure, burn rates, budget utilisation and timelines, and highlight risks for PI intervention.
• Coordinate procurement for research equipment, consumables, software and services in accordance with DOA and grant funding terms.
• Support recruitment and appointment processes for research manpower (e.g., RAs, RFs, Postdocs), including contract renewals and onboarding.
• Organise and support research seminars, academic visits and research-related events, including logistics, funding paperwork and documentation.
• Liaise with Research Office, Finance, HR, vendors and external stakeholders to resolve budgetary, compliance or process-related issues.
• Maintain accurate datasets for research reporting and performance indicators for internal and external submissions.
• Contribute to workflow digitalisation, dashboard development and process improvements to enhance operational efficiency.
• Support academic processes such as exam administration, and mark entry.
• Provide secretariat support for committees and meetings, including agenda preparation, minute-taking and follow-up tracking.

Qualifications

• Bachelor’s degree.
• At least 3 years of relevant experience in research administration, grants management, procurement, research finance, or project coordination (experience in a tertiary or research environment preferred).
• Strong communication, good organisational, and stakeholder management skills.
• Ability to work collaboratively in a fast-paced diverse team environment.
• Previous experience in data analytics or statistical analysis is advantageous.
• Experience or IT skillsets with workflow automation, data digitalisation, reporting tools or AI-based tools will be considered an advantage.
• Experience in budget management, project coordination and stakeholder engagement, with capacity to support multiple stakeholders and diverse administrative functions.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU