Research Administration Executive (West/Contract)

GMP RECRUITMENT SERVICES (S) PTE LTD; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

GMP Recruitment Services (S) PTE LTD is seeking a Research Administration Executive/Assistant for a 12-month contract in Singapore. The role involves supporting publication submissions, maintaining records, and coordinating technology disclosure administration.

The ideal candidate will hold a diploma or higher in a related field and be proficient with Microsoft 365, SharePoint and AI productivity tools, with strong attention to detail and the ability to multitask independently.

Qualifications

• Diploma or higher qualification in Business Administration, Management, Science/Engineering Administration, or related discipline.
• Proficient in Microsoft 365, particularly Excel, Word, PowerPoint, Outlook and Teams; familiarity with SharePoint is advantageous.
• Comfortable using AI productivity tools such as Microsoft Copilot, with ability to review outputs for accuracy.
• Meticulous, organised and proactive, with strong attention to detail and follow-through.
• Able to work independently, manage multiple tasks and deadlines, and follow through on outstanding matters.

Responsibilities

• Support publication submissions, verification, tracking and records.
• Maintain RPMO records, SOPs and documentation across network folders, SharePoint and other systems.
• Support the administration of Technology Disclosure submissions, including completeness checks and coordination.
• Provide administrative support for other research governance, IP and compliance matters.
• Support grant-call dissemination, proposal submissions and internal clearance.
• Check proposals, budgets and supporting documents for completeness and consistency.
• Support project initiation, changes/variations, ongoing administration, reports verification and closure.
• Maintain project records and supporting documentation in relevant systems and folders.

Skills

MS 365 suite

AI productivity tools

attention to detail

independent work

Education

Diploma or higher in Business Admin/Management/Science

Tools

SharePoint

Microsoft Copilot

Job description

Research Administration Executive /Assistant (12-Month Contract)

Responsibilities

• Support publication submissions, verification, tracking and records.
• Maintain RPMO records, SOPs and documentation across network folders, SharePoint and other systems.
• Support the administration of Technology Disclosure submissions, including completeness checks and coordination.
• Provide administrative support for other research governance, IP and compliance matters.
• Support grant-call dissemination, proposal submissions and internal clearance.
• Check proposals, budgets and supporting documents for completeness and consistency.
• Support project initiation, changes/variations, ongoing administration, reports verification and closure.
• Maintain project records and supporting documentation in relevant systems and folders.

Requirements

• Diploma or higher qualification in Business Administration, Management, Science/Engineering Administration, or related discipline.
• Proficient in Microsoft 365, particularly Excel, Word, PowerPoint, Outlook and Teams; familiarity with SharePoint is advantageous.
• Comfortable using AI productivity tools such as Microsoft Copilot, with ability to review outputs for accuracy.
• Meticulous, organised and proactive, with strong attention to detail and follow-through.
• Able to work independently, manage multiple tasks and deadlines, and follow through on outstanding matters.

We regret that only shortlisted candidates will be notified.