Research Administration Lead (2-Year Contract)

National University of Singapore; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

National University of Singapore, located at Kent Ridge Campus, invites applications for a Senior Executive, Administration (2-year contract) to support the Yong Loo Lin School of Medicine and Alice Lee Centre for Nursing Studies. The role encompasses general administration, grants/budgets, procurement, and staff coordination.

The appointee will assist the PI with team management, recruitment, and ensuring smooth research operations while maintaining compliance and documentation.

Qualifications

• Bachelor degree in relevant discipline (e.g., business administration, research administration, healthcare, science, engineering).
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.

Responsibilities

• General Administration for the unit and team operations.
• Assist PI with team management and coordination for seamless research operation.
• Manage recruitment process of potential new staff and scheduling training as required.
• Assist team members with administrative tasks and paperwork for various projects.

Skills

Organizational skills

Communication skills

Interpersonal skills

Independent worker

Attention to detail

Learning agility

Problem solving

Weekend/after-hours flexibility

Education

Bachelor's degree in relevant discipline

Job description

Job Title: Senior Executive, Administration (2-year contract)

University-Level Unit: Yong Loo Lin School of Medicine

Faculty/Department-Level Unit: Alice Lee Centre for Nursing Studies

Employee Category: Executive & Administrative

Posting Start Date: 27/07/2026

Location_ONB: Kent Ridge Campus

Job Description

The appointee will assist the PI managing a research team, administrating grants and other administrative related work.

MAJOR DUTIES AND RESPONSIBILITIES(A)PRIMARY/SPECIFIC (80%)1.General Administration

• Assist PI with team management and coordination for seamless research operation
• Manage recruitment process of potential new staffs and scheduling of relevant trainingas required
• Assist team members with administrative or operational tasks and paperwork fordifferent projects, e.g., access card application2.Grants Administration
• Assist with grant submission
• Assist with budgeting and managing research funds
• Assist with grant related report submission3.Finance
• Monitor and follow up with payment for research activities, e.g., investigation costs forvarious research activities
• Assist with verifying payment related to research operation
• Manage and assist in research participants reimbursement for various research projects
• Manage team members’ (e.g., student RAs) claims and payments4.Research Contracts/Agreements
• Manage research project agreements and liaise with various sites, stakeholders anddepartments (i.e. research office and departments)
• Arrange meetings, accurate recording of minutes
• Assist PI to follow up with tasks assigned and timeline for completion5.Inventory Management
• Procurement and maintenance of study procedure supplies
• Maintain research policies and ensure compliance through regular monitoring ofrelevant documents and internal audit
• Maintain basic bookkeeping of staff records and other relevant documents
  
  

(B)GENERAL (20%)

• You will undertake any other duties as specified by the Reporting Officer (e.g., assists withethic submission or activities related to research operation, data monitoring andmanagement).2.You will be expected to obtain additional training to improve required skills.
  
  

Qualifications

• Bachelor degree in relevant discipline (e.g., business administration, research administration,healthcare, science, engineering)
• Relevant experience is preferred
• Quicker learner, embrace challenges and failures as learning opportunities
• Inquisitive mind and can think on your feet
• Able to work independently and meticulously
• Excellent organizational skills with attention to details
• Excellent written and verbal communication skills
• Possess strong interpersonal skills and value team work
• Able to proactively reach out to team members to render support
• Flexibility to work on weekends and after hours if required
  
  

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Alice Lee Centre for Nursing Studies

Employee Referral Eligible: No

Job requisition ID : 33873