Repair & Lifetime Extension Project Coordinator

AUSTEN MARITIME SERVICES PTE LTD; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Austen Maritime Services Pte Ltd in Singapore seeks an experienced project professional to support major asset repair and life extension programmes. You will liaise with onshore, offshore, and shipyard stakeholders to ensure successful delivery.

The role emphasizes planning, cost control, vendor management, and coordination of multidisciplinary teams to achieve milestones and maintain safety and quality across international shipyards.

Qualifications

• Degree-qualified in Project Management, Engineering, or related discipline.
• Strong knowledge of ATEX regulations and inspection requirements.
• Experience with Classification Society and Flag State requirements in offshore/marine/energy sectors.
• Proven track record in budget management, cost control and project financial reporting.
• Experience coordinating multidisciplinary teams on complex maintenance or modification projects.
• Familiarity with MoC processes and asset integrity management systems.
• Experience working with offshore Operations, shipyards and international vendor networks.

Responsibilities

• Support the Project Lead in planning, development, and execution of project schedules with key milestones.
• Assist with budget preparation, cost control, forecasting, and resource planning.
• Monitor resource allocation and man-hour expenditure to optimize productivity.
• Manage third-party vendors and contractors, including contract administration and performance monitoring.
• Coordinate vendor activities across shipyard locations to meet objectives, timelines, and quality standards.
• Lead multidisciplinary engineering teams in developing technical work packs, scopes, and execution plans.
• Interface with offshore/onshore operations to identify and deliver work scopes.
• Manage MoC processes and ensure safe implementation of modifications.
• Prepare and deliver regular progress reports highlighting status, risks, issues, and mitigations.
• Conduct audits, inspections and quality reviews to ensure compliance and drive improvements.
• Collaborate with maintenance teams to update CMMS with modifications and maintenance activities.
• Monitor and report performance against KPIs.

Skills

Maximo CMMS

ATEX regulations

Classification Society & Flag State

Budget management

Cost control & forecasting

Multidisciplinary teamwork

Vendor management

MoC processes

Offshore operations experience

Project coordination

Education

Degree in Engineering, Project Management, or related discipline

Tools

Maximo CMMS

Job description

Supporting the delivery of a major asset repair and life extension programme involving significant upgrades to marine and topside equipment, together with modifications required for future field deployment. Liaising with onshore, offshore, and shipyard stakeholders to ensure successful project execution.

Responsibilities

• Support the Project Lead in the planning, development, and execution of project schedules, ensuring key milestones and deliverables are achieved.
• Assist with budget preparation, cost control, forecasting, and resource planning to support efficient project delivery.
• Monitor project resource allocation and man-hour expenditure to optimize productivity and operational performance.
• Manage third-party vendors and contractors, including contract administration and performance monitoring.
• Coordinate vendor activities across multiple shipyard locations, ensuring project objectives, timelines, and quality standards are met.
• Lead and coordinate multidisciplinary engineering teams in the development of technical work packs, project scopes, and execution plans.
• Liaise closely with offshore and onshore Operations teams to identify, assess, prioritise, and deliver project work scopes.
• Act as the primary interface between offshore operations, onshore management, and shipyard personnel to facilitate effective communication and project execution.
• Manage the Management of Change (MoC) process, ensuring technical modifications, legislative requirements, and operational improvements are implemented safely and effectively.
• Prepare and deliver regular progress reports to Project Management, Operations leadership, and client representatives, highlighting project status, risks, issues, and mitigation actions.
• Conduct audits, inspections, and quality reviews to ensure compliance with project requirements and drive continuous improvement initiatives.
• Collaborate with Corporate Maintenance teams to develop, update, and close maintenance activities within the Computerised Maintenance Management System (CMMS).
• Monitor and report performance against company and client Key Performance Indicators (KPIs).
• Support commissioning, testing and handover activities to ensure successful completion of Re-pair & Life Extension (R&LE) work scopes.
• Coordinate and support ATEX inspection programmes, including the implementation of digital inspection recording processes in collaboration with IT and Cyber Security teams.
• Ensure asset registers, maintenance systems, engineering records, and technical documentation are accurately updated to reflect project modifications prior to handover to Operations.
• Provide offshore operational support for new field developments and manage the completion of outstanding project and carry-over activities.

Qualifications & Experience

• Degree qualified in Project Management, Engineering, or a related discipline.
• Advanced user and administrator-level knowledge of the Maximo CMMS platform.
• Comprehensive understanding of ATEX regulations, inspection requirements and implementation processes.
• Strong knowledge of Classification Society and Flag State requirements within the offshore, marine or energy sectors.
• Demonstrable experience implementing company and industry performance standards, maintenance strategies and asset integrity programmes.
• Proven track record of budget management, cost control and project financial reporting.
• Experience coordinating multidisciplinary teams and managing complex maintenance or modification projects.
• Strong stakeholder management and communication skills across operational, technical and con-tractor interfaces.
• Experience supporting Repair & Life Extension (R&LE) projects.
• Knowledge of Management of Change (MoC) processes and asset integrity management systems.
• Experience working with offshore operations, shipyards and international vendor networks.
• Familiarity with digital inspection systems and maintenance data management processes.

Certifications

• Valid BOSIET (Basic Offshore Safety Induction and Emergency Training) certificate.
• Valid Offshore Medical certificate.