Renovation Projects Admin & Coordination Specialist

SG LIVINGHUB ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

SG LIVINGHUB ENGINEERING PTE. LTD. in Singapore seeks an Administrative Assistant to support daily operations of our fast-paced renovation firm. You will handle admin tasks, coordinate project schedules, manage client communications, and assist both field and office teams.

This role requires strong organization, excellent written and verbal communication, and proficiency in Microsoft Office. You will assist with meetings, site visits, invoicing, vendor coordination, and maintaining project files.

Qualifications

• Strong organizational skills and time management.
• Excellent verbal and written communication.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to multitask and work independently in a dynamic environment.
• Familiarity with renovation/construction terminology is an asset.

Responsibilities

• Office Administration & Support: Answering phones, emails, client inquiries; scheduling meetings, site visits, and project timelines; maintaining filing systems.
• Project Coordination: Assisting project managers with job files, tracking documentation, coordinating with contractors, suppliers and clients; updating schedules.
• Financial & Billing Tasks: Preparing quotes, invoices, purchase orders; handling AP/AR or liaising with bookkeeper; tracking budgets and expenses.
• Client Communication & Service: Being the first point of contact for client questions; sending progress updates; supporting sales with proposals or follow-ups.
• HR & Contractor Management: Onboarding subcontractors; tracking hours, payroll support, and health/safety compliance.
• Marketing & Online Presence: Managing social media pages or updating the website; assisting with campaigns and project photos.

Skills

Organizational skills

Communication skills

Microsoft Office

Multitasking

Independent worker

Job description

SG LIVINGHUB ENGINEERING PTE. LTD. in Singapore seeks an Administrative Assistant to support daily operations of our fast-paced renovation firm. You will handle admin tasks, coordinate project schedules, manage client communications, and assist both field and office teams.

This role requires strong organization, excellent written and verbal communication, and proficiency in Microsoft Office. You will assist with meetings, site visits, invoicing, vendor coordination, and maintaining project files.