Administrative Assistant

ASIA ARC PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Asia Arc Pte Ltd in Singapore is seeking an Interior Design cum Administrative Assistant to support daily office administration and project tasks within our renovation and interior design team. You will handle quotations and invoices, organize samples and records, manage supplies, greet clients, maintain filing systems, and coordinate with suppliers to keep projects on track.

The role combines admin duties with light project support and requires good English reading skills and basic Excel

Qualifications

• Relevant administrative experience is preferred, preferably in renovation or construction.
• Proficient in Microsoft Excel and comfortable using computers.
• Strong organisational skills with the ability to manage multiple projects and priorities.

Responsibilities

• Provide administrative support to the team, including preparing quotations, invoices, and other project-related documents and records.
• Organise and maintain material samples and catalogues.
• Monitor and replenish office supplies, including pantry items, stationery, and other general office items.
• Keep the office and storage areas neat, clean, and organised.
• Welcome clients and visitors and provide refreshments when required.
• Handle general office administration, including reception duties, printing and scanning.
• Maintain physical and digital filing systems to ensure project information is well-organised and easily accessible.
• Coordinate simple errands and follow up with suppliers on material specifications.
• Perform other administrative duties as required to support daily business operations.

Skills

Administrative experience

Organizational skills

Communication skills

Tools

Microsoft Excel

Job description

Asia Arc Pte Ltd specialises in renovation and interior design projects. We are committed to delivering quality workmanship and providing reliable service to our clients.

We are looking for a responsible and well-organised Interior Design cum Administrative Assistant to support our team with daily office administration and project-related tasks. The role involves handling administrative duties, maintaining material samples and records, and coordinating with suppliers to support the smooth running of our renovation projects.

Key responsibilities

• Provide administrative support to the team, including preparing quotations, invoices, and other project-related documents and records.

• Organise and maintain material samples and catalogues.

• Monitor and replenish office supplies, including pantry items, stationery, and other general office items.

• Keep the office and storage areas neat, clean, and organised.

• Welcome clients and visitors and provide refreshments when required.

• Handle general office administration, including reception duties, printing and scanning.

• Maintain physical and digital filing systems to ensure project information is well-organised and easily accessible.

• Coordinate simple errands and follow up with suppliers on material specifications.

• Perform other administrative duties as required to support daily business operations.
  

What we're looking for

• Relevant administrative experience is preferred, preferably in the renovation or construction industry.

• Proficient in Microsoft Excel and comfortable using computers.

• Strong organisational skills with the ability to manage multiple projects and priorities simultaneously and independently.

• Good communication skills and able to read handwritten notes in English.

• Able to handle both desk-based work and light physical tasks.