RECEPTIONIST (MATERNITY COVER)

DULWICH COLLEGE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 28,000 - 37,000; Full time

Benefits offered by this job

5-day work week

40 h/week during school days

30 h/week during school holidays

Paid school closure days

Benefits package

Job summary

Dulwich College (Singapore) is seeking a Receptionist (Maternity Cover) to support the Admissions, Marketing & Community Experience team. The role runs ASAP to 2 April 2027, with a 5-day work week and flexible hours between term time and holidays.

The successful candidate will welcome visitors, manage bookings and perform a range of administrative tasks using Microsoft Office. prior school admin experience is desirable and strong customer service is essential.

Qualifications

• Minimum of 2 years' experience in customer service and reception-related duties.
• Experience in school administration is desirable.
• Good verbal and interpersonal communication skills.
• Be able to multitask and maintain confidentiality.

Responsibilities

• Welcome visitors, parents, students and colleagues and maintain a professional image.
• Manage conference and meeting room bookings.
• Receive and distribute post and liaise with courier services.
• Maintain stationery stocks and organize files and records.
• Use Microsoft Office to create letters, reports, emails and forms.
• Answer and route telephone calls professionally.
• Keep reception and waiting areas tidy and welcoming.
• Support purchasing, events and other administrative duties as required.

Skills

Customer service

Reception duties

Team player

Tools

Microsoft Office

Job description

Dulwich College (Singapore) is looking to recruit a Receptionist (Maternity Cover) to cover a period of maternity leave from ASAP to 2 April 2027. This role will be assigned to the Admissions, Marketing & Community Experience department.

We offer:

• 5-day work week;
• 40 working hours/week during school days; 30 working hours/week during school holidays (flexibility will be required to ensure duties are undertaken in full);
• Paid school closure days (non-working days)
• Competitive remuneration package & benefits (medical, dental, etc.)
  

The main duties and responsibilities of the role are as follows:

• To welcome visitors, parents, students and colleagues to the College and promote a professional image.
• To manage the use of conference and meeting rooms through the internal booking system.
• To welcome visitors to the College, in particular prospective parents and students.
• To receive and distribute post, collect out-going post (work related only), and liaise with courier companies to arrange pick-ups where required.
• To ensure that stationery supplies are stocked and replenished.
• To use Microsoft Office in creating and managing a variety of documents, including letters, reports, emails and forms.
• To effectively organise and maintain relevant files and records.
• To answer the telephone in a professional manner and transfer calls to the appropriate individuals, divisions or departments, taking messages where required.
• To ensure that meeting rooms, reception and waiting areas are tidy and welcoming for visitors to the school.
• To support the department with purchase requests and events related duties.
• To carry out such other administrative tasks and duties as required, and as designated to you by College leadership.

All other duties commensurate with the post.

The successful candidate will:

• Have a minimum of 2 years' experience in a role which has customer service and reception related duties.
• Have previous office admin experience in a school setting (desirable).
• Be a good team player, be service oriented, and have a positive attitude to learning new skills.
• Have excellent verbal communication skills.
• Have excellent interpersonal and customer service skills.
• Be proficient in Microsoft Office.
• Be able to multitask and have good organisational skills.
• Have the ability to maintain confidentiality and handle sensitive information.

Equity Diversity Inclusion Statement

EiM is committed to diversity within its team, organisational practices, policies and culture. It recognises that people with different backgrounds, skills, attitudes and experiences bring fresh ideas and perceptions, and it encourages and leverages these differences to make its work more relevant and approachable. EiM will not discriminate or tolerate discriminatory behaviour on any grounds such as, but not limited to, race, gender, disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age or socioeconomic background. EiM strives to be an inclusive workplace where everyone feels a sense of belonging, has a voice, can raise concerns, and feels comfortable and confident. It expects everyone who works with it to share this commitment and to act accordingly, as it aspires to best serve the EiM mission and its community.

Safeguarding Statement

Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, social media checks, and successful references. You can find information about Safeguarding at our College, including the Student Safeguarding Policy, at our website: https://singapore.dulwich.org/our-college/safeguarding

PEI Registration Number: 201027137D. Period of Registration: 09 January 2024 to 08 January 2028