Facilities Manager

DULWICH COLLEGE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 90,000 - 140,000; Full time

Job summary

Dulwich College (Singapore) invites applications for a Facilities Manager to support the Director of Business Administration in overseeing the College’s facilities and operations, ensuring services are efficient, compliant with regulations, and aligned with Dulwich College International standards.

You will manage external service providers, oversee maintenance and projects including the 10-year campus masterplan, and monitor budgets.

Responsibilities

• Plan, oversee maintenance, and manage third-party contracts.
• Lead the 10-year campus masterplan and capital projects.
• Ensure air and water quality measures and sustainability initiatives.
• Oversee relocation and transportation services for campus operations.
• Monitor operational budgets and expenditure.

Job description

Dulwich College (Singapore) is looking for a Facilities Manager to support the Director of Business Administration in overseeing the College’s facilities and operations, ensuring services are efficient, cost-effective, compliant with relevant regulations, and aligned with Dulwich College International standards.

Responsibilities include managing facilities and outsourced service providers, overseeing maintenance and contract performance, coordinating campus improvement and refurbishment projects, leading the 10-year campus masterplan, managing transportation and relocation services, and monitoring operational budgets and expenditure.

Duties & Responsibilities:

Operations

• Plan, allocate and monitor moving and logistics support as needed (school functions, PE, Marketing, etc.) to ensure fitness for purpose and best value for money.
• Day-to-day management, monitoring and review of third-party contracts, including M&E programs, cleaning, security, maintenance, landscaping, ensuring required standard of service, that school premises are kept secure and that legal and operational requirements are met at all times.
• Manage medium and long term logistics contractual relationships including setting, reviewing, monitoring contracts, setting and monitoring KPI’s, tenders, negotiations and renewals to ensure efficient and cost-effective service provision.
• Oversee school/room relocations within existing and to new facilities including transportation, breakdown and setup, cleanup, etc.
• Plan, prepare, provide drawings and costings, and deliver to required standard all small, medium and large school premises improvements, annual CAPEX and OPEX works submissions, liaising as required with the DCM Director of Operations.
• Air quality monitoring: planning and oversight of preventative measures during haze days.
• Water efficiency monitoring: planning and oversight of water efficiency measures per guidelines stipulated by Public Utilities Board.

Facilities

• Prepare and execute maintenance, renovation and construction schedules (facilities and engineering works).
• Manage the day-to-day work of external maintenance services providers and all other contractors including, but not limited to cleaning, maintenance and landscaping, security, leading on and championing sustainable solutions e.g., energy efficiencies.
• Manage all third-party facilities and maintenance contractual relationships including monitoring of standards, setting and monitoring of KPI’s, tenders, negotiation and renewals.
• Manage and deliver small, medium and large facilities works as required and in consultation and co-operation with Director of Business Administration and DCM Director of Operations.
• Management of capital projects: e.g. 10-year Masterplan and future execution.
• Proactively identify and pursue opportunities for sustainable initiatives, products and processes, optimizing effectiveness and achieving cost savings, process and functionality improvements.
• Liaise with public security bureau officers, and local government officials as necessary and requested.
• Oversee the school’s engineering systems e.g. heating, ventilation and air-conditioning systems, procedures and improvements ensuring they are appropriate, well maintained and functional at all times.
• Ensure all engineering systems are legally and technically compliant with international school norms and local regulations.
• Summer and holiday work and special projects - Work with EiM Iand DBA to prepare and submit competitive quoting and follow delivery from inception of works to completion
• Plan and lead execution of regular fire drills , follow up on actions, reporting and recording and ensure improvements are implemented as needed , oversee fire system maintenance and always ensure full functionality. Lead on annual Lockdown drill and any other safety drill that may be required from time to time.
• Oversee Swimming pool and sports facilities maintenance and engineering.

Financial and General

• In consultation with the Director of Business Administration, plan, prepare, monitor and control the annual and monthly expenditure for the facilities budget, being accountable for variances, providing costings, estimates, forecasts as required and assisting the Director of Business Administration. Work within agreed budgetary limits, being fully accountable for variances and corrective actions.
• Provide operational feedback and advice on individual school operations.

All other duties commensurate with the role.
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Equality Statement

We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of race, ethnicity, gender, age, disability, religion, sexual orientation, pregnancy or socio-economic status. Staff recruited locally are subject to Terms and Conditions of Service according to local employment law.

Safeguarding Statement

Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, social media checks, and successful references. You can find information about Safeguarding at our College, including the Student Safeguarding Policy, at our website: https://singapore.dulwich.org/our-college/safeguarding

PEI Registration Number: 201027137D. Period of Registration: 09 January 2024 to 08 January 2028