Receptionist & Administrative Coordinator

ofi; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

ofi is seeking a proactive Receptionist & Administrative Coordinator to be the face of our Singapore office in Marina One. You will manage front desk, greet visitors, handle calls, and support daily workplace operations, creating a positive employee and visitor experience.

Ideal candidates have 2–5 years in reception or admin, strong communication, well-organized, and proficient in MS Office. Join a collaborative team and contribute to a smooth, high-quality office environment.

Qualifications

• Diploma or equivalent qualification required.
• 2–5 years experience in reception, office administration, or workplace services.
• Strong communication and interpersonal skills; detail-oriented and service-focused.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage front desk operations and maintain a welcoming reception area.
• Greet visitors, employees, and vendors professionally.
• Handle visitor registration, access passes, and incoming calls.
• Assist with workstation and meeting room bookings.
• Support office facilities and administrative activities.
• Manage mail, courier services, and document deliveries.
• Maintain office access records and issue passes.
• Coordinate onboarding administration and asset management.
• Support employee engagement activities and events.

Skills

Communication

Organizational skills

Customer service

MS Office

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

About Us

As a leading provider of high-quality food and beverage ingredients, we work with farming communities across the globe to grow, source and produce ingredients that are good for consumers, farmers, and the world around us. We supply household food brands and manufacturers worldwide with cocoa, coffee, dairy, nuts and spices ingredients which are often grown on our own farms and estates and sourced from hundreds of thousands of farmers across :50 countries. Along with our diverse manufacturing and innovation capabilities, this means we can provide ingredients for a range of products, from a plant-based latte mix to an almond based snack bar or a dairy-free ice cream. Making a positive impact on people and planet is a core component of our Purpose, to be the change for good food and a healthy future. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable, and transparent supply. And whoever we’re with, whatever we’re doing, we always make it real.

Job Description

Location: Singapore, Marina One

Employment Type: Full-Time

Be the Face of Our Workplace

We are looking for a proactive and customer-focused Receptionist & Administrative Coordinator to be the face of our office and support daily workplace operations. This role is ideal for someone who enjoys interacting with people, coordinating multiple activities, and creating a positive employee and visitor experience.

Reception & Visitor Experience

• Manage front desk operations and maintain a welcoming reception area.
• Greet visitors, employees, and vendors professionally.
• Handle visitor registration, access passes, and incoming calls.
• Assist with workstation and meeting room bookings.

Office Administration & Operations

• Support office facilities and administrative activities.
• Manage mail, courier services, and document deliveries.
• Maintain office access records and issue employee, visitor, and temporary passes.
• Update company phone directories and administrative records.

Onboarding, Offboarding & Asset Management

• Welcome new hires and support onboarding administration.
• Coordinate access cards and mobile device issuance and recovery.
• Maintain mobile device inventory and asset records.
• Support employee exit processes and liaise with IT and relevant stakeholders.

Employee Engagement & Support

• Support office events and employee engagement activities.
• Coordinate quarterly staff purchases and corporate gift inventory.
• Assist the Admin Team with operational and ad hoc projects.

What We're Looking For

• Diploma or equivalent qualification.
• 2-5 years' experience in reception, office administration, or workplace services.
• Strong communication and interpersonal skills.
• Well-organized, detail-oriented, and service-focused.
• Proficient in Microsoft Office applications.
• Able to work independently and collaboratively in a fast-paced environment.

Why Join Us?

• Be a key contributor to a positive workplace experience.
• Enjoy a varied role covering reception, administration, and employee support.
• Work with a collaborative and supportive team.

If you're passionate about customer service, office operations, and creating a great workplace environment, we'd love to hear from you.

ofi is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to racial or ethnic origin, color, age, religion or belief, sex, nationality, disability, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by applicable law.