Quantity Surveyor cum Administrative

CITYLINE SIGNCRAFTS PTE. LTD.; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

Cityline Signcrafts Pte Ltd in Singapore seeks a Quantity Surveyor cum Administrative Assistant to handle pre- and post-project administration, prepare monthly payment certificates, and monitor contract variations affecting cost and profitability. On-site coordination with clients and main contractors is required.

You will work with project and finance teams to track progress, liaise on drawings submissions, and ensure timely payments and documentation.

Qualifications

• Experience in pre- and post-contract administration.
• Ability to prepare and evaluate monthly progress claims and variations.
• Understand budgeting and cost tracking for projects.

Responsibilities

• Prepare, evaluate, submit and monitor monthly progress claims to main contractors.
• Finalize contracts, progress claims, and final accounts; manage variation orders.
• Track changes with project team to adjust progress payments.

Skills

Contract administration

Progress claims

Budget estimation

Communication

Independent work

Tools

AutoCAD

Flexi

Microsoft Office

Google Suite

Job description

1. JOB DESCRIPTION

Job Title

Quantity Surveyor cum Administrative Assistant

Occupation

QUANTITY SURVEYOR

Job Description & Requirements

Cityline Signcrafts Pte Ltd is a homegrown signage company, established in 1997. We are a team of signage professionals dedicated to turning signage dreams across Singapore into reality.

We take pride in doing the full spectrum of signage works in-house, where fabrication is completed within our workshops (approx. 6,000 sq ft total), and installation is conducted by an internal installation and delivery fleet.

From commercial, residential, hospitality, and institutional to industrial, we manufacture signs for all categories.

Job Summary

The role will be largely responsible for all pre and post project administration for clients and main contractors, preparing monthly payment certificates and keeping track of variations to the contract that may affect costs and profitability. Liaising and coordination with clients and main contractors will be needed on-site documentation, shop drawing and as-built drawing submission. Work closely with our project and finance team to monitor work progress and payment statuses.

Key Responsibilities

• Prepare, evaluate, submit and monitor contractual progress claims to main contractors on a monthly basis including evaluating variation orders (VO)
• Prepare and finalize main contracts outstanding progress claims and final accounts; including contract administration for variation orders (VO)
• Work closely with project team to track changes for on-going projects and adjust progress payment accordingly
• Contract administration in accordance with the contract terms and conditions and financial procedures
• Provide all relevant information to the Director and for their monthly reviews and follow-up on any tasks required by them.
• Assist the Project Team or the Managing Director in contractual and cost related issues, and a range of other duties as and when required.
• Liaise with Finance on billings, verify payment response and disputes from main contractors
• Settle payment disputes with clients and main contractors with site documentation or drawing submissions
• Ensure timely review and approval/reconciliation of payment response
• Be responsible in maintaining proper documentation for easy retrieval
• Ensure safety practices and housekeeping is to be maintained to the highest standard

Key Competencies

• Ability to execute all pre and post contract administration activities - manage contracts, costing & budget estimation, progress claims and Variation Orders (VO), and any related QS tasks
• Ability to work independently with initiative and prompt action to achieve goals and meet needs without being asked
• Strong ability to read and interpret architectural / construction drawings
• Good knowledge of Singapore's building construction works, Conditions of Contract, Forms of Contract, construction laws and requirements
• Quality orientated, monitoring and checking work to meet quality standards; an eye for details ensuring accuracy and completeness of documentation; demonstrates a high level of care and thoroughness

Requirements

• Singaporean citizen / PR candidates preffered
• Minimum 2-3 years of working experience in the construction industry or as a Quantity Surveyor
• Work independently with minimum guidance and under pressure to meet tight deadlines
• Highly motivated, self-driven with initiatives; good communication and coordination skills
• Good understanding and in-depth knowledge of BCA guidelines and practices
• Well-versed in both public and private Conditions of Contract used in Singapore
• Proficient in Microsoft / Google suite and the ability to learn new specialist software
• Proficient in design software such as Flexi, AutoCAD and Illustrator is a bonus