QC Clerk

Seaowl Group; Singapore; Presencial; SGD 39.000 - 61.000; A tiempo parcial

Descripción de la vacante

Seaowl Group seeks a QA/QC Documentation Coordinator to manage and file quality records for offshore/construction projects. Responsibilities include registering inspection documents, maintaining filing systems, and updating QA/QC data in QMS.

The role requires strong MS Office skills, document control experience, and ability to liaise with inspectors, subcontractors, and DCC. Contract until 31 Mar 2028 with on-site duties.

Formación

• Diploma/Certificate in admin or QA-related field from a recognized institution.
• Experience organizing QA/QC documentation incl. ITPs, MTCs, NCRs.
• Ability to file electronic and hard-copy records per project/client rules.
• Accurate data entry into QMS or project databases.
• Knowledge of tracking tools for inspection requests and tests.

Responsabilidades

• Receive, register, and file incoming QA docs such as ITPs, MTCs, NCRs, and calibration records.
• Maintain an organized filing system (electronic/hard copy) for quality docs.
• Enter inspection results and NCR status into QMS/database; track test data.
• Support QC Inspectors and QA/QC Manager with checklists and templates.
• Distribute approved documents to construction, inspection teams, and DCC.

Conocimientos

Data entry

Document control

Liaison

Microsoft Office

QMS familiarity

Educación

Diploma or certificate in Office Administration/Quality Management/Engineering Documentation

Herramientas

Aconex

SharePoint

Procore

Descripción del empleo

Work Location: Seatrium Admiralty Yard
Working Hours: Mon-Fri 8am-5pm, Sat 8am-12pm
This is a contract role until 31 Mar 2028

Responsibilities:

• Receive, register, and file incoming quality control documents such as Inspection & Test Plans (ITPs), material certificates, inspection reports, non-conformance reports (NCRs), and calibration records.
• Maintain an organized and up-to-date filing system (electronic and/or hard copy) for all quality-related documentation.

Quality Documentation Management

• Maintain an organized and up-to-date filing system (electronic and/or hard copy) for all quality-related documentation.

Data Entry & Tracking

• Enter inspection results, test data, and NCR status into the project’s Quality Management System (QMS) or database.
• Maintain logs for inspection requests, material traceability, and test results to ensure real-time tracking of quality activities.

Support to QC Inspectors & QA/QC Manager

• Assist QC Inspectors in preparing checklists, forms, and templates required for inspection activities.
• Distribute approved quality documents to relevant construction and inspection teams.
• Follow up with inspectors and subcontractors for submission of outstanding inspection records.

Coordination & Communication

• Act as a point of contact for document transmittals between QA/QC department, construction teams, subcontractors, and document control (DCC).
• Ensure the latest revisions of quality documents are issued to relevant parties and obsolete versions are withdrawn.

Quality Reporting Assistance

• Support QA/QC Manager in preparing weekly and monthly quality reports by compiling data from various sources.
• Assist in preparing audit documentation and evidence for client and third-party inspections.

Non-Conformance & Corrective Action Tracking

• Maintain registers of NCRs, preventive action requests (PARs), and corrective action reports (CARs).
• Update status of NCRs and ensure closure documentation is complete before archiving.

Compliance & HSE

• Ensure that all quality documentation activities comply with the project’s QA/QC procedures and client specifications.
• Follow company HSE rules when handling physical inspection activities, including PPE requirements when visiting site areas.

Requirements:

• Diploma or Certificate in Office Administration, Quality Management, Engineering Documentation, or related field from a recognized institution.
• Proficiency in managing and organizing QA/QC documentation, including Inspection & Test Plans (ITPs), Material Test Certificates (MTCs), calibration records, Non-Conformance Reports (NCRs), and inspection reports.
• Experience maintaining both electronic and hard-copy filing systems in line with project and client requirements.
• Skilled in accurate and timely data entry into Quality Management Systems (QMS) or project databases.
• Familiarity with tracking tools for inspection requests, material traceability, and test results.
• Ability to liaise effectively with QA/QC Inspectors, QA/QC Managers, construction teams, subcontractors, and Document Control (DCC) personnel.
• Experience in ensuring timely transmittal and distribution of controlled quality documents to relevant stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for document preparation, registers, and reporting.
• Familiarity with document control software or QMS platforms (e.g., Aconex, SharePoint, Procore) is an advantage.
  Basic understanding of ISO 9001 Quality Management Systems and its application in EPC or offshore projects.
• Awareness of inspection workflows, material traceability requirements, and document revision control processes.
  Basic Safety Induction (yard or offshore specific, depending on project scope).
• PPE usage training and awareness of site entry protocols.
  Permit to Work (PTW) familiarization for interacting with inspection areas.
• Record retention and archiving best practices training.

We thank all applicants for their interest. Only shortlisted candidates will be contacted.