QAQC/ Maintenance Admin

HEXACON CONSTRUCTION PTE LTD; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

HEXACON CONSTRUCTION PTE LTD is seeking a QAQC/Maintenance Admin to provide administrative and coordination support to the QAQC/Maintenance Department in Singapore. The role focuses on keeping accurate records, organizing routine worker matters, and ensuring smooth daily operations in a busy construction setting.

Responsibilities include collecting and maintaining departmental records such as toolbox meeting logs, work cards, OT reports and staff schedules; administering petty cash; processing

Qualifications

• Minimum GCE O-Level, NITEC, HigherNITEC or Diploma in Business Administration or a related discipline.
• At least 1–2 years of administrative experience; experience in the construction industry is an advantage; fresh graduates with a strong interest in QA/QC are welcome.

Responsibilities

• Collect, compile and maintain departmental records, including toolbox meeting records, worker work cards, OT reports, work order forms and staff work schedules.
• Administer departmental petty cash by checking supporting documents, obtaining approval, submitting claims to Accounts and maintaining proper records.
• Process approved material and attire requests, including checking that request details are complete, arranging orders and updating the relevant registers.
• Coordinate routine worker administrative matters, including leave applications, flight arrangements, work-pass renewals, medical appointments and the issuance of renewal documents.
• Coordinate staff and worker training administration, including obtaining approvals, notifying participants, collecting attendance or feedback forms and submitting completed records to HR.
• Maintain and update departmental records relating to staff work allocation, leave, medical leave, off-in-lieu, uniforms, safety attire, equipment and tools.
• Support the administration of customer survey forms and vendor performance evaluations by issuing forms, following up on completion and maintaining signed records.
• Provide general administrative support to the QAQC/Maintenance Department, including document scanning, filing, server updates, report compilation and circulation of approved information.
• Support Hubble system administration, including maintaining user records, creating user accounts, updating user access, recording user feedback and providing basic user support.

Skills

Administrative skills

Data entry

Report writing

Hubble system

Education

Diploma in Business Administration

GCE O-Level

NITEC

HigherNITEC

Tools

Hubble system

Job description

The QAQC/Maintenance Admin provides administrative and coordination support to the QAQC/Maintenance Department. The role maintains accurate departmental records, coordinates routine worker and staff matters, processes approved requests and supports the department's daily operations.

Job Responsibilities:

• Collect, compile and maintain departmental records, including toolbox meeting records, worker work cards, OT reports, work order forms and staff work schedules.
• Administer departmental petty cash by checking supporting documents, obtaining approval, submitting claims to Accounts and maintaining proper records.
• Process approved material and attire requests, including checking that request details are complete, arranging orders and updating the relevant registers.
• Coordinate routine worker administrative matters, including leave applications, flight arrangements, work-pass renewals, medical appointments and the issuance of renewal documents.
• Coordinate staff and worker training administration, including obtaining approvals, notifying participants, collecting attendance or feedback forms and submitting completed records to HR.
• Maintain and update departmental records relating to staff work allocation, leave, medical leave, off-in-lieu, uniforms, safety attire, equipment and tools.
• Support the administration of customer survey forms and vendor performance evaluations by issuing forms, following up on completion and maintaining signed records.
• Provide general administrative support to the QAQC/Maintenance Department, including document scanning, filing, server updates, report compilation and circulation of approved information.
• Support Hubble system administration, including maintaining user records, creating user accounts, updating user access, recording user feedback and providing basic user support.

Job Requirements:

• Education: Minimum GCE O-Level, NITEC, HigherNITEC or Diploma in Business Administration or a related discipline.
• Experience: At least 1–2 years of administrative experience ;experience in the construction industry is an advantage; fresh graduates with a strong interest in QA/QC are welcome

TECHNICAL COMPETENCIES

• Administrative and document-management skills
• Data entry and report-writing