Purchasing Executive

Fratelli Cosulich Bunkers (S) Pte Ltd; Singapore; On-site; SGD 3,000 - 5,000; Full time

Job summary

Fratelli Cosulich Bunkers (S) Pte Ltd in Singapore is seeking a proactive Purchasing Assistant to manage marine procurement activities. You will ensure POs follow guidelines and that orders align with requisitions approved by Technical/Marine Superintendent.

Responsibilities include vendor negotiation for best pricing and terms, processing invoices for spares and stores, reviewing requisitions for completeness, preparing monthly spares status, maintaining vendor lists, and arranging shipments by

Qualifications

• Minimum Diploma in Procurement / Logistics/ Marine or Procurement related studies.
• At least 1-year purchasing experience, preferably in marine sector or shipping industry.
• Computer literate and competent in Microsoft Office.
• Excellent verbal communication and written in English.
• Independent, pro-active, detail-oriented, and possess good interpersonal and negotiation skills.

Responsibilities

• Ensure that Purchase Orders are processed in adherence to Company’s purchasing guidelines.
• To ensure all orders for vessels’ requirements have been placed against requisitions approved by Technical Superintendent or Marine Superintendent.
• Negotiate with vendors for best pricing and other terms (payment/delivery terms, etc.).
• Carry out the current system of invoice processing and checking for spares and stores ordered.
• Review requisitions and clarify with marine/technical dept on any discrepancy or incomplete information with regards to specification, quality, quantity and delivery requirements.
• Prepare monthly status of spares for the fleet.
• Maintain and update approved vendor list files.
• Evaluate new vendors and reassess the existing vendors based on the procurement policies to shortlist and recommend vendors for approval under the supervision of senior management
• Plan or arrange the transport for the collection/transfer of spares/stores to the respective ships according to the information provided by the Superintendents.
• Maintain updated filing system for SR, PO, DO, WO, pass out notes to review purchasing logistics
• Prepares audit for procurement activities and provides information for audit close-out to resolve the issues raised, documenting and maintaining the reports for further process improvement
• To arrange shipments of stores and spares by air, sea and road freight to and from Singapore and overseas ports.
• Review and ascertain the best products and suppliers in terms of best value, delivery schedules and quality
• Perform other duties as assigned by the Purchasing Manager/Senior Management

Skills

Verbal communication

Written communication

Negotiation

Interpersonal skills

Detail oriented

Pro-active

Education

Diploma in Procurement / Logistics / Marine

Tools

Microsoft Office

Job description

• Ensure that Purchase Orders are processed in adherence to Company’s purchasing guidelines

• To ensure all orders for vessels’ requirements have been placed against requisitions approved by Technical Superintendent or Marine Superintendent

• Negotiate with vendors for best pricing and other terms (payment/delivery terms, etc.)

• To carry out the current system of invoice processing and checking for spares and stores ordered.

• Reviews requisitions and clarifies with marine/technical dept on any discrepancy or incomplete information with regards to specification, quality, quantity and delivery requirements.

• Prepare monthly status of spares for the fleet.

• Maintain and update approved vendor list files.

• Evaluate new vendors and reassess the existing vendors based on the procurement policies to shortlist and recommend vendors for approval under the supervision of senior management

• Plan or arrange the transport for the collection/transfer of spares/stores to the respective ships according to the information provided by the Superintendents.

• Maintain updated filing system for SR, PO, DO, WO, pass out notes to review purchasing logistics

• Prepares audit for procurement activities and provides information for audit close-out to resolve the issues raised, documenting and maintaining the reports for further process improvement

• To arrange shipments of stores and spares by air, sea and road freight to and from Singapore and overseas ports.

• Review and ascertain the best products and suppliers in terms of best value, delivery schedules and quality

• Perform other duties as assigned by the Purchasing Manager/Senior Management

Requirements

• Minimum Diploma in Procurement / Logistics/ Marine or Procurement related studies

• At least 1-year purchasing experience, preferably in marine sector or shipping industry

• Computer literate and competent in Microsoft office.

• Excellent verbal communication and written in English.

• Independent, pro-active, detail-oriented, and possess good interpersonal and negotiation skills