Purchasing Executive

Cosulich; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A shipping company in Singapore is seeking a Purchasing Executive to oversee the procurement cycle for its fleet. The ideal candidate will manage purchase orders and vendor negotiations, ensuring compliance with guidelines. Applicants should have at least 1 year of experience, ideally in the marine sector, and possess strong communication and negotiation skills. Proficiency in Microsoft Office is essential.

Qualifications

• Minimum Diploma in Procurement or related studies.
• At least 1-year purchasing experience, preferably in marine or shipping industry.
• Computer literate and competent in Microsoft Office.
• Excellent verbal and written communication in English.

Responsibilities

• Manage the procurement cycle for the fleet.
• Ensure Purchase Orders adhere to guidelines.
• Negotiate with vendors for best pricing.
• Prepare monthly status of spares for the fleet.
• Arrange transport for spares/stores.

Skills

Negotiation skills

Interpersonal skills

Communication skills

Education

Diploma in Procurement / Logistics/ Marine

Tools

Microsoft Office

Job description

Fratelli Cosulich Singapore is seeking a Purchasing Executive to join the Shipping Department. The primary objective of this role is to manage the procurement cycle for our fleet, ensuring that all purchase orders are processed in strict adherence to company guidelines and that vessel requirements are met efficiently and cost-effectively.

ACTIVITIES

• Ensure that Purchase Orders are processed in adherence to Company’s purchasing guidelines.
• To ensure all orders for vessels’ requirements have been placed against requisitions approved by Technical Superintendent or Marine Superintendent.
• Negotiate with vendors for best pricing and other terms (payment/delivery terms, etc.).
• To carry out the current system of invoice processing and checking for spares and stores ordered.
• Reviews requisitions and clarifies with marine/technical dept on any discrepancy or incomplete information with regards to specification, quality, quantity and delivery requirements.
• Prepare monthly status of spares for the fleet.
• Maintain and update approved vendor list files.
• Evaluate new vendors and reassess the existing vendors based on the procurement policies to shortlist and recommend vendors for approval under the supervision of senior management.
• Plan or arrange the transport for the collection/transfer of spares/stores to the respective ships according to the information provided by the Superintendents.
• Maintain updated filing system for SR, PO, DO, WO, pass out notes to review purchasing logistics.
• Prepares audit for procurement activities and provides information for audit close-out to resolve the issues raised, documenting and maintaining the reports for further process improvement.
• To arrange shipments of stores and spares by air, sea and road freight to and from Singapore and overseas ports.
• Review and ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
• Perform other duties as assigned by the Asst. Purchasing Manager/Senior Management.

REQUIREMENTS

• Minimum Diploma in Procurement / Logistics/ Marine or Procurement related studies.
• At least 1-year purchasing experience, preferably in marine sector or shipping industry.
• Computer literate and competent in Microsoft Office.
• Excellent verbal communication and written in English.
• Independent, pro-active, results-oriented, and possess good interpersonal and negotiation skills.