Purchasing Executive

Orange Valley Nursing Homes; Singapore; On-site; SGD 45,000 - 73,000; Full time

Job summary

Orange Valley Nursing Homes is seeking a procurement coordinator to manage purchasing operations for medical, household, stationery and maintenance supplies across the organization. You will source suppliers, evaluate proposals, and negotiate terms to ensure quality, service and cost effectiveness.

You will monitor stock levels, coordinate deliveries to staff and branches, verify invoices, maintain ISO-compliant records, and collaborate across departments to ensure smooth operations within the

Qualifications

• Minimum Diploma qualification.
• At least 3 years of relevant working experience.

Responsibilities

• Source and liaise with overseas and local suppliers with evaluation for quality, service, and price.
• Ensure stock sufficiency by monitoring and replenishing to meet staff, department, and branch requisitions.
• Ensure timely delivery, receipt, issuing and distribution of goods to staff and branches.
• Verify supplier invoices against purchase orders for medical, household, stationery and maintenance supplies.
• Maintain stock accuracy and recording in procurement and general inventory through Info Care system.
• Maintain documentation in line with ISO standards and organizational guidelines.
• Coordinate purchasing and supplies across inter-department, branches, suppliers and contractors.

Skills

Procurement

Supplier management

Stock control

Documentation

Quality standards

Education

Diploma

Tools

InfoCare system

Job description

Responsibilities:

1. Source and liaise with new/current overseas & local suppliers in purchasing operations with proper evaluation process such as good quality, service, price competitiveness and others.

2. Ensure sufficiency of stock by monitoring and replenishment in order to fulfill requisition of the respective staff, department and branches.

3. Ensure timely delivery of goods, receiving, issuing and distribution to respective staff, department and branches.

4. Carry out entry and verification exercise on supplier invoice against purchase order for medical, household, stationery and maintenance supplies and submit to finance department timely.

5. Ensure stock accuracy with proper recording in procurement and general inventory through info care system.

6. Ensure proper maintenance of documentation updating and filing for MMD Department according to ISO standard and guidelines.

7. Ensure full coordination among inter-department, branches, suppliers, vendors and contractors on matters related to purchasing and supplies.

Areas of Accountability

1. Purchasing and Store

1.1. Accountable for any purchase, sourcing, negotiating and evaluating according to ISO standard and guidelines.

1.2. Coordinate with suppliers, staffs, inter-department and branches related to procurement issues to meets perfect product quality, cost, quantity and timely delivery.

1.3. Ensure proper documentation is raised and issued to the correct user, account andbranch.

2. Administrative & Management Practice

2.1. Maintain accurate documentation filing and updating basing on info care system and ISO standard requirement.

2.2. Ensure proper documentation is raised and issued to the correct user, account and branch.

2.3. Generate reports for procurement and general inventory through info care.

3. Occupational Health and Safety

3.1. Maintain safe work practices and safe working environment to maximum standard required.

3.2. Fully understand and familiar with nursing home emergency and evacuation procedures and guidelines.

4. Quality Assurance

4.1. Participate in departmental quality procedures and guidelines and policy reviewswhen required.

4.2. Ensure compliance to the Company’s quality procedures, guidelines and policy.

Requirements:

• Minimum Diploma qualification

• At least 3 years of relevant working experience