Purchasing Executive

Search Personnel Pte Ltd; Singapore; On-site; SGD 33,000 - 56,000; Full time

Benefits offered by this job

1-Month AWS

14 Days’ Annual Leave

Medical Benefits

Job summary

Search Personnel Pte Ltd in Bedok seeks a Purchasing Executive to coordinate daily purchasing activities, process purchase orders, and liaise with suppliers to ensure on-time deliveries.

The role requires a Diploma in Business Administration, Supply Chain, or Procurement and at least two years of related experience. Proficiency in Excel/Word is needed; MS Dynamics 365 BC is advantageous. Permanent role with competitive benefits.

Qualifications

• Diploma or equivalent in business, supply chain, or procurement.
• 2+ years purchasing or procurement experience.
• Proficient in Excel and Word; MS Dynamics 365 BC a plus.

Responsibilities

• Coordinate daily purchasing activities and processing of purchase requests and orders.
• Prepare and process Purchase Orders accurately.
• Follow up with suppliers on confirmations, deliveries, back orders and outstanding items.
• Coordinate with internal departments to meet specifications and delivery timelines.
• Maintain purchasing records including quotations, POs, delivery docs, invoices and supplier data.
• Coordinate with Warehouse/Inventory to verify deliveries and resolve discrepancies.
• Follow up on incorrect, damaged, short or delayed deliveries.
• Monitor inventory levels and coordinate replenishment.
• Coordinate with Finance on invoices and receiving documents for timely payment.
• Prepare purchasing reports and update on outstanding orders and supplier performance.
• Perform other related purchasing duties as assigned.

Skills

Excel

Word

PO processing

Supplier follow-up

Multitasking

Education

Diploma in Business Administration / Supply Chain / Procurement

Tools

Microsoft Dynamics 365 Business Central

Job description

• Position: Purchasing Executive

• Location: Bedok

• Working hours: Monday to Friday (9am - 6pm)

• Salary (commensurate with experience): Up to $5,000 Monthly Basic Salary + 1-Month AWS + 14 Days’ Annual Leave + Medical Benefits

• Duration: Permanent

• Industry: Packaging

Main Responsibilities:

• Coordinate daily purchasing activities and ensure timely processing of purchase requests and orders.

• Prepare and process Purchase Orders accurately.

• Follow up with suppliers on order confirmations, deliveries, back orders and outstanding items.

• Coordinate with internal departments to ensure requested items meet required specifications and delivery timelines.

• Maintain accurate purchasing records including quotations, POs, delivery documents, invoices and supplier information.

• Coordinate with Warehouse/Inventory teams to verify deliveries and resolve discrepancies.

• Follow up on incorrect, damaged, short or delayed deliveries.

• Monitor inventory levels and coordinate replenishment of regularly purchased items.

• Coordinate with Finance/Accounts Payable on invoices, POs and receiving documents to support timely payment.

• Prepare purchasing reports and provide updates on outstanding orders, spending and supplier performance.

• Perform other related purchasing duties as assigned.

Requirements:

• Diploma in Business Administration, Supply Chain Management, Procurement or a related discipline.

• At least two years of relevant experience in purchasing, procurement, supply chain or a related role.

• Hands-on experience preparing and processing Purchase Orders.

• Good supplier follow-up and coordination skills.

• Proficient in Microsoft Office applications, particularly Excel and Word.

• Experience with Microsoft Dynamics 365 Business Central would be advantageous.

• Organised and detail-oriented, with the ability to manage multiple priorities effectively.