Property Officer (IFM)

Exceltec Property Management Pte Ltd; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Exceltec Property Management Pte Ltd is seeking a Facilities and Administrative Support role to assist client-site operations. You will coordinate with users, landlords, contractors, and service providers to ensure timely maintenance requests and workplace needs are met efficiently.

The role emphasizes maintaining records, coordinating bookings, and supporting security and safety procedures, with responsibilities spanning daily site operations and ad-hoc requirements.

Qualifications

• Diploma or equivalent qualification in a relevant discipline.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office applications.
• Organized with good follow-up and record-keeping.

Responsibilities

• Provide facilities and administrative support to ensure smooth daily site operations
• Respond promptly to facilities requests, faults, and ad-hoc requirements, ensuring timely resolution and closure
• Maintain accurate records of faults, requests, and completed maintenance works for reporting and tracking
• Coordinate bookings and respond professionally to user requests to support workplace functionality
• Escort and supervise contractors during maintenance works to ensure compliance with site standards and safety
• Conduct daily facilities inspections using checklists to identify and elevate safety or maintenance issues promptly

Skills

Communication

Interpersonal skills

Organizational skills

Record-keeping

Education

Diploma or equivalent in Facilities Management/Property Management/Business Admin

Tools

Microsoft Office

Job description

Company Overview

Exceltec Property Management Pte Ltd is a progressive Singapore-based company providing technology-empowered property and facilities management services. We deliver sustainable solutions in property, strata, environmental, cleaning, project management, and green sustainability.

Job Summary

You will support daily facilities and administrative operations at a client site, coordinating with users, landlords, contractors, and service providers to ensure timely maintenance, facilities requests, and workplace needs are met efficiently.

Responsibilities

• Provide facilities and administrative support to ensure smooth daily site operations
• Respond promptly to facilities requests, faults, and ad-hoc requirements, ensuring timely resolution and closure
• Maintain accurate records of faults, requests, and completed maintenance works for reporting and tracking
• Coordinate bookings and respond professionally to user requests to support workplace functionality
• Manage operational inventories including office keys, access cards, pantry and office supplies to maintain availability
• Coordinate workstation, telephone, and access arrangements related to staff movements to ensure seamless transitions
• Support office security by liaising with users and landlords to address security concerns and requirements
• Schedule and coordinate preventive and corrective maintenance works with contractors, landlords, and users
• Escort and supervise contractors during maintenance works to ensure compliance with site standards and safety
• Conduct daily facilities inspections using checklists to identify and elevate safety or maintenance issues promptly
• Assist with general filing, record keeping, stationery coordination, and other administrative tasks to support site operations
• Perform additional duties related to facilities and site operations as assigned to meet organizational needs

Preferred competencies and qualifications

• Diploma or equivalent qualification, preferably in Facilities Management, Property Management, Business Administration, or related discipline
• Relevant experience in facilities, property, building, or office operations
• Proficient in Microsoft Office applications
• Strong communication and interpersonal skills to coordinate effectively with contractors, service providers, and users
• Organized with strong follow-up and record-keeping abilities
• Ability to identify facilities issues and elevate appropriately
• Candidates with relevant practical experience may also be considered