Property Officer

HJA-Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 45,000 - 72,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Maintenance Coordinator to on-site manage the Singapore premises. You will respond to tenants for maintenance requests, coordinate site investigations, and issue work orders to term contractors.

The role requires monitoring progress, ensuring quality and safety standards, and maintaining the property in a tenantable state. You will also oversee warranties, perform regular inspections, coordinate with contractors and agencies, and handle feedback.

Responsibilities

• Respond to tenants' maintenance requests within the timeframes: 3 days normal, 1 day urgent, same day for immediate.
• Prepare takes off with photos after site investigation and submit for work orders by the manager.
• Monitor repair progress to ensure contractors complete within 2 weeks for normal requests or 1 day for immediate.
• Confirm repairs meet specifications and procedures.
• Monitor contractor performance closely.
• Maintain vacant premises to a clean, marketable and tenantable state.
• Set up filing and maintenance system for the Site, including schedules.
• Plan and execute routine preventive maintenance and improvement works.
• Administer all warranties for Site equipment, fittings and fixtures.
• Carry out regular site inspections to ensure cleanliness and compliance.
• Supervise repairs by contractors to ensure proper execution.
• Liaise with contractors and specialists to monitor work and follow up on feedback.
• Coordinate with agencies to resolve issues at the premises and handle tenant/agency feedback.

Skills

Maintenance coordination

Vendor management

Customer service

Facilities management

Administrative support

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities

• (a) Respond to tenants' maintenance requests within the stipulated time frame of 3 days for normal request; 1 day for urgent request and within the same business day for immediate request
• (b) Upon completion of Site investigation, within 1 day to prepare the taking off with photos and submit to Manager for the issue of works orders for maintenance/repairs/replacement works to term contractors.
• (c) Where repair works are to be carried out, to monitor the work progress and ensure that the term contractor completes the repair works within 2 weeks for normal request and within 1 day for immediate request.
• (d) Confirm that the repair works are carried out in accordance with the specifications/procedures.
• (e) Monitor the contractor's performance closely
• (e) Manage, maintain and ensure that the vacant premises and keep it in a state of good clean, marketable and tenantable condition.
• (f) Set up a proper filing and maintenance system for the management and maintenance of the Site, including preparation of maintenance schedules.
• (g) Plan and execute programmes for routine and preventive maintenance as well as improvement works for the premises.
• (h) Administer all warranties for the Site including equipment, fitting and fixtures for defects
• (i) Carry out regular inspections of the Site and when directed, to ensure that the premises are in a good clean and tenantable, condition and properly maintained according to the standards required by the relevant authorities.
• (k) Supervise and ensure that all repairs for routine maintenance works undertaken by the various contractors are carried out properly
• (l) Liaise with the respective contractors/specialists for works that are carried out at the Site and to monitor and report contractors' call-back performance and follow up on contractors' reports / feedback immediately.
• (m) Liaise and co-ordinate with the respective agencies to resolve issues at the premises
• (n) Handle feedback /complaints from tenants/owners / agencies /public on matters pertaining to the commercial premises and to carry out night inspection to verify complaints if need be.
• (o) In addition to these primary duties, you may be required to perform other duties from time to time as and when required by the manager.

Location: On-site -Singapore

Job Tags: Accounts Payable and Receivable, Accounts Receivable (AR), Administrative Support, Customer Service Operations, Facility Inspections, Lease Administration, Maintenance Coordination, Preventive Maintenance, Safety Compliance, Tenant Relationships, Vendor Management

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

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