Professional, Facilities Management

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking an Assistant Facilities Manager to support the Facilities Manager in delivering hard and soft services for an industrial portfolio. You will help coordinate maintenance, inspections and contractor activities to keep operations efficient and safe.

In addition to facilities management duties, you will assist with tenant and stakeholder communication, budgeting, vendor management, and emergency readiness.

Responsibilities

• Support maintenance coordination for mechanical, electrical, plumbing, and structural systems.
• Assist in safety inspections and health and safety compliance.
• Coordinate with contractors and vendors to ensure timely service delivery.
• Manage invoices, track budgets and maintain maintenance records.
• Support emergency response plans and drills.
• Contribute to sustainability and cost-reduction initiatives.

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. As an Assistant Facilities Manager for an industrial portfolio, you support the Facilities Manager in delivering both hard and soft services. Here are key responsibilities you may have in this position:

Hard Services Support:

• Assist with coordination of maintenance and repairs for mechanical, electrical, plumbing, and structural systems.
• Conduct routine facility inspections and document findings for review.
• Support implementation of preventive maintenance programs and track completion rates.
• Monitor building automation and energy management systems, reporting anomalies.
• Assist in coordinating with contractors and suppliers to ensure timely service delivery.
• Support Health and Safety compliance initiatives and participate in safety inspections.

Tenant and Stakeholder Relations:

• Serve as first point of contact for routine tenant requests and inquiries.
• Respond promptly to tenant issues and coordinate appropriate resolutions.
• Build positive working relationships with tenants and vendors.
• Assist in tenant satisfaction surveys and follow-up actions.
• Support communication between tenants and internal teams.
• Participate in tenant meetings as required.

Administrative and Financial Support:

• Process and verify invoices for accuracy before submitting for approval.
• Track expenses against approved budgets and report variances.
• Maintain accurate records of maintenance activities, contracts, and service agreements.
• Assist in preparing budget recommendations and cost analysis reports.
• Support cost‑saving initiatives through vendor negotiation and process improvements.
• Generate regular reports on operational performance and service delivery.

Emergency Response Support:

• Assist in implementing emergency response plans and procedures.
• Participate in emergency drills and training exercises.
• Serve as backup emergency contact for after‑hours facility issues.
• Support coordination with emergency services when incidents occur.
• Help maintain emergency equipment and supplies inventory.
• Document emergency incidents and contribute to post‑incident reviews.

Sustainability and Continuous Improvement:

• Support energy efficiency initiatives and track utility consumption.
• Identify opportunities for operational improvements and cost reduction.
• Stay informed about industry best practices and emerging technologies.
• Assist in implementing sustainability programs across the portfolio.
• Participate in professional development opportunities to enhance technical knowledge.

Technology and Systems Management:

• Utilize CMMS to create, track, and close work orders.
• Maintain accurate facility documentation and digital records.
• Support data collection for performance metrics and reporting.
• Assist with technology implementations and system upgrades.

Location: On‑site –Singapore

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties.

A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise.

Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit jll.com.