Property Management Admin Assistant: Leasing and Tenant Support

CBRE Group, Inc.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

CBRE Group, Inc. is seeking an Admin Assistant (Commercial/Industrial) in Singapore to support the Property Management team.

The role involves handling daily administrative duties, tenant communications, filing, and coordinating with building technicians and vendors to track maintenance items. Responsibilities include preparing lease abstracts, processing invoices, and assisting with lease changes and reporting.

Qualifications

• Diploma/Nitec or N/O Level Certificates with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Able to commit 5.5 days.

Responsibilities

• Assist the team with various administrative tasks. This includes answering phones, communicating with tenants, filing and copying.
• Maintain files, including insurance certificates and leases.
• Work with Building Technicians and vendors to compile a list of maintenance items.
• Prepare internal lease administration documents such as lease abstracts as directed.
• Partake in lease administration activities including lease set up, lease changes, reporting etc.
• Submit invoices for payment by inputting them into the accounting system. Forward original invoices to accounting for payment.
• Engage in rent collection communications and phone contact with tenant where permitted.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Skills

Customer service

MS Office

Communication skills

Organizational skills

Education

Diploma/Nitec or N/O Level Certificates

Tools

Microsoft Office

Job description

CBRE Group, Inc. is seeking an Admin Assistant (Commercial/Industrial) in Singapore to support the Property Management team.

The role involves handling daily administrative duties, tenant communications, filing, and coordinating with building technicians and vendors to track maintenance items. Responsibilities include preparing lease abstracts, processing invoices, and assisting with lease changes and reporting.