Projects & Logistics Coordinator

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

DIRECT SEARCH ASIA PTE. LTD. seeks a proactive project support professional to act as the primary customer interface during project execution.

You will partner with the Sales Manager and Technical Service team to ensure successful delivery, profitability, and timely communication across onshore and offshore operations. You will coordinate with multiple internal teams, manage logistics for local and overseas projects, prepare delivery notes, and generate invoices in SAP Business One, while

Qualifications

• Experience coordinating cross-functional project activities and stakeholders.
• Ability to manage logistics for local and overseas projects.
• Familiarity with invoicing, billing, and financial documentation.
• Proficiency with SAP Business One for order to cash processes.

Responsibilities

• Act as reliable support partner to Sales Manager and Technical Service team during project execution.
• Collaborate to ensure project profitability, commercial control, and successful delivery.
• Allocate engineers based on project scope, timelines, and customer requirements.
• Manage customer expectations with proactive communication and timely updates.
• Coordinate with internal teams to ensure seamless service job execution.
• Arrange logistics for local and overseas projects, including PSA access and travel.
• Coordinate tools, equipment, and spare parts delivery in line with specs.
• Prepare Delivery Notes and coordinate delivery/collection of components.
• Monitor progress and address delays to maintain customer satisfaction.
• Prepare and issue Sales Quotations, Sales Orders, and Internal POs.
• Maintain commercial documentation and ensure timely invoicing and revenue recognition.
• Ensure SAP Business One workflows support audit readiness and controls.
• Track project costs and align with budgets and margin targets.
• Work with Sales Manager to address cost overruns and profitability risks.
• Review completion status and validate documents before invoicing.
• Generate invoices in SAP based on deliveries, service attendance, and milestones.
• Coordinate with Sales and Finance for cost postings, CM tracking, and KPIs.
• Monitor invoice status and resolve discrepancies and disputes.
• Process timesheets and allocate costs to the correct job scope.
• Record miscellaneous project expenses and monitor prepayments and milestones.
• Support continuous improvement to service quality and cross-functional collaboration.

Skills

Project coordination

Stakeholder management

Logistics coordination

Invoicing & billing

SAP Business One

Tools

SAP Business One

Job description

DIRECT SEARCH ASIA PTE. LTD. seeks a proactive project support professional to act as the primary customer interface during project execution.

You will partner with the Sales Manager and Technical Service team to ensure successful delivery, profitability, and timely communication across onshore and offshore operations. You will coordinate with multiple internal teams, manage logistics for local and overseas projects, prepare delivery notes, and generate invoices in SAP Business One, while