Project & Solution Coordinator

KING SEARCH PTE. LTD.; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

KING SEARCH PTE. LTD. is seeking a detail-oriented Project Coordination helper to support the Project & Solution Team in handling enquiries, site surveys and proposal preparation.

You will coordinate surveys, prepare forms and documents, and assist in presenting materials to clients and stakeholders. Responsibilities include updating trackers, coordinating meetings and ensuring timely completion of project tasks as directed by the team lead.

Responsibilities

• Assist the team lead in handling general project enquiries and follow-ups
• Coordinate site survey schedules with clients, managing agents and internal team members
• Prepare site survey forms, checklists and supporting documents
• Record lighting information including type, wattage, quantity and operating hours
• Organise site photographs, floor plans, lighting schedules and survey records
• Prepare project proposals, lighting specifications and presentation materials
• Compile data for energy-saving calculations
• Update proposals and documents as instructed by the team lead
• Coordinate client, MCST, consultant and internal project meetings
• Prepare meeting agendas, materials and minutes of meetings
• Follow up on clients' technical and project-related enquiries with team members
• Maintain project trackers and update status of enquiries, surveys, proposals and approvals
• Ensure project documents are filed and up to date
• Assist in preparing technical documents for handover to Deployment & Maintenance Team
• Coordinate with other departments to obtain required project information
• Perform other project coordination and administrative duties as assigned by the team lead

Job description

Job Purpose

To support the Project & Solution Team in handling project enquiries, site surveys, proposal preparation and client coordination. The role assists the team lead and team members in completing assigned tasks accurately and on time.

Key Responsibilities

• Assist the team lead in handling general project enquiries and follow-ups.
• Coordinate site survey schedules with clients, managing agents and internal team members.
• Prepare site survey forms, checklists and supporting documents.
• Assist in recording existing lighting information, including lighting type, wattage, quantity, operating hours and location.
• Organise site photographs, floor plans, lighting schedules and survey records.
• Assist the team in preparing project proposals, lighting specifications and presentation materials.
• Compile project information required for energy-saving calculations.
• Update proposals and supporting documents based on instructions from the team lead.
• Coordinate client, MCST, consultant and internal project meetings.
• Prepare meeting agendas, presentation materials and minutes of meetings.
• Follow up on clients' technical and project-related enquiries with the relevant team members.
• Maintain project trackers and update the status of enquiries, surveys, proposals and approvals.
• Ensure that project documents are properly filed, named and kept up to date.
• Assist in preparing technical documents for handover to the Deployment & Maintenance Team.
• Coordinate with other departments to obtain required project information.
• Perform other project coordination and administrative duties assigned by the team lead.