Junior Project Admin & Scheduling Specialist

Grandwork Interior Pte Ltd; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Grandwork Interior Pte Ltd is seeking an organised Administrative Assistant to support the project team in Singapore. You will handle document prep, filing, correspondence, and assist with schedules, meetings, and progress tracking, ensuring accuracy and accessibility of project records.

You will coordinate with internal teams and external consultants, prepare reports and presentations, and maintain version control of drawings and documents.

Qualifications

• Nitec / Higher Nitec / Diploma in Business Administration, Project Management, or related field.
• 0–1 year of working experience (fresh graduates encouraged).
• Basic proficiency in MS Office (Word, Excel, PowerPoint).
• Able to handle filing, documentation, and data entry.
• Good communication skills and ability to work with different teams.
• Organized, responsible, and willing to learn.
• Able to work in a fast-paced environment common in Singapore projects.
• Familiarity with construction or engineering terms is an added advantage (not required).

Responsibilities

• Provide administrative support to the project team, including document preparation, filing, and correspondence.
• Maintain and update project documentation, records, and registers to ensure accuracy and accessibility.
• Assist with project scheduling activities, including tracking key dates, deadlines, and deliverables.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Support communication between project team members, consultants, and contractors as directed.
• Assist in preparing reports, submissions, and presentations for internal and external stakeholders.
• Ensure proper version control and filing of project drawings, documents, and correspondence.
• Perform general administrative duties to support efficient project operations.

Skills

Strong communication

Organized

Team collaboration

Data entry

Willing to learn

Education

Nitec / Higher Nitec / Diploma in Business Administration, Project Management, or related field

Tools

MS Office

Job description

Grandwork Interior Pte Ltd is seeking an organised Administrative Assistant to support the project team in Singapore. You will handle document prep, filing, correspondence, and assist with schedules, meetings, and progress tracking, ensuring accuracy and accessibility of project records.

You will coordinate with internal teams and external consultants, prepare reports and presentations, and maintain version control of drawings and documents.