Project Manager (PM – Facilities A&A)

KINGSFORCE MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A project management firm in Singapore is seeking an experienced Project Manager to oversee and execute projects in compliance with established guidelines. The ideal candidate will have at least 5 years of experience, strong leadership skills, and a bachelor's degree. Responsibilities include budget management, stakeholder coordination, and ensuring project compliance. This role demands excellent communication and problem-solving skills, alongside the ability to multitask.

Qualifications

• 5+ years of experience in project management.
• Ability to manage/execute multiple projects concurrently.
• Candidates without required qualifications but with experience may apply.

Responsibilities

• Manage and execute assigned projects including planning and establishing project concept.
• Conduct and coordinate design and contractor meetings.
• Monitor construction progress and ensure systems are re-commissioned to standards.

Skills

Project management skills

Budget management

Scheduling

Resource allocation

Excellent communication

Negotiation skills

Problem-solving skills

Computer literacy in Microsoft Office

Education

Bachelor’s Degree in Project Management or related field

Tools

Microsoft Office Suite

Accounting/Financial applications

Job description

Project Management

• Manage and execute assigned projects in line with established policies and guidelines.
• Plan and establish project concept, schematic designs, design development, and tender documentation, including budget estimates and proposed schedules.
• Manage assigned project budgets to meet requirements.
• Prepare tender documents, scope of work, and technical specifications.
• Evaluate market conditions for labor, material, and equipment availability.
• Maintain qualified bidders and bid lists.
• Conduct and coordinate design, pre-bid, post-bid, pre-construction, partnering, and contractor meetings.
• Develop contract strategies that balance the interests of both parties.
• Prepare and issue bidding addenda, RFQs, RFIs, and construction documents.
• Recommend award of contracts based on cost, budget, and analysis.
• Collaborate with contractors and procurement on RFI logs and cost tracking.
• Anticipate order logs, cost reports, document control, and file maintenance.
• Review contractor safety plans and risk assessments.
• Document existing site conditions before construction.
• Monitor construction progress using schedules, field diaries, and reports.
• Ensure all systems and equipment are re-commissioned to required standards.
• Manage project handover and pre-opening programs, including inspections and defect rectification.
• Oversee discrepancies, punch lists, and defect management.
• Conduct timely inspections and verify as-built documents prior to payment release.
• Ensure accurate as-built documentation is submitted.
• Conduct stakeholder and end-user training.
• Close projects through testing, statutory approvals, reconciliations, and post-project reporting.
• Establish effective inventory management and stock controls to support ongoing operations and maintenance.

Leadership & People Management

• Serve as a role model and align with organizational objectives.
• Foster a work environment that promotes teamwork, feedback, recognition, respect, and employee satisfaction.
• Manage team performance, work quality, and productivity to achieve KPIs.
• Provide training and development programs for facilities team members.
• Handle staff-related matters, including performance appraisals and disciplinary actions, in line with policies and procedures.

Supplier & Employee Obligations

• Deliver services in a timely, professional, and workmanlike manner.
• Ensure employees deployed are qualified, competent, and experienced.
• Employees must be Singapore Citizens, Permanent Residents, or hold valid work permits.
• Employment contracts must include at least 30 days’ notice (or one month’s salary in lieu).
• Notify client within 24 hours upon receiving notice of resignation from any deployed employee.
• Provide deployed employees with resources and database access to conduct market research, benchmarking, and trade specialist engagement.

JOB REQUIREMENTS

Education & Certification

• Bachelor’s Degree in the fields of Project Management, Engineering, Construction, Architectural, Hospitality or related field is preferred.
• Candidates without the required qualifications but with adequate experience in a similar position may apply.

Experience & Skills

• At least 5 years of experience in similar capabilities.
• Project management skills, including budget management, scheduling, and resource allocation.
• A capable leader with integrity, passion, knowledge and drive for improvements.
• Excellent communication, negotiation, and problem-solving skills.
• Computer literacy in Microsoft Office Suite applications is a pre-requisite.
• Knowledge of accounting/financial applications/Web applications.
• Ability to work under pressure and resolve conflicts effectively.
• Get along with fellow Team Members and work as a team.
• Be willing to work any day of the week and any shift.
• Strong planning, organizational and prioritization skills.
• Able to manage/execute multiple projects concurrently with minimum supervision.
• Meet the attendance guidelines of the job and adhere to departmental and company policies.
• Have a well-groomed, professional appearance.
• Position description approval.
• Able to perform work in the Casino i.e. should not be included in the Casino Exclusion program.