Project Management Manager

SINGAPORE EMPLOYMENT AGENCY SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

SINGAPORE EMPLOYMENT AGENCY SERVICES PTE. LTD.

seeks an organized HR and Administration Officer to manage recruitment, onboarding and offboarding, maintain employee records and HR documentation, and coordinate attendance, leave records and payroll preparation in Singapore. You will oversee employee relations and welfare, assist with Work-Pass administration, liaise with project managers and clients on manpower deployment, handle invoicing support, tender documentation, and ensure compliance with

Qualifications

• Experience in HR administration and payroll support.
• Familiarity with Work Pass processes and compliance.
• Ability to maintain accurate employee records and documentation.
• Strong coordination and communication with internal teams.

Responsibilities

• Manage recruitment, selection, onboarding and offboarding processes.
• Maintain employee records, contracts, and HR documentation.
• Coordinate attendance, leaves, payroll preparation and related matters.
• Assist with employee relations, welfare and general HR administration.
• Coordinate Work Permit, S Pass and Employment Pass processes and renewals.
• Support project coordination with manpower deployment and documentation.

Skills

HR administration

Payroll support

Work-pass handling

Documentation management

Job description

Human Resource Management

Manage employee recruitment, selection, onboarding and offboarding.

Maintain employee records, employment contracts, personnel files and HR documentation.

Coordinate attendance, leave records, payroll preparation and employee-related matters.

Assist with employee relations, welfare, accommodation arrangements and general HR administration.

Foreign Worker and Work-Pass Administration

Coordinate Work Permit, S Pass and Employment Pass applications, renewals, cancellations and related administrative processes.

Manage In‑Principle Approval (IPA), electronic pass issuance and other employment‑pass documentation.

Coordinate medical examinations, fingerprint appointments, bank‑account applications, travel arrangements and worker onboarding.

Monitor pass validity, renewal deadlines and relevant employee documentation.

Project and Operations Coordination

Coordinate manpower deployment and worker allocation according to project requirements.

Liaise with project managers, supervisors, clients and subcontractors on manpower, site documentation and operational matters.

Monitor administrative progress and follow up on outstanding project requirements.

Support management in operational planning, reporting and coordination between departments.

Finance and Commercial Administration

Coordinate invoice preparation, payment follow‑ups and accounts‑receivable documentation.

Assist with quotations, purchase orders, supplier comparisons and commercial correspondence.

Maintain records of outstanding payments and support debt‑recovery follow‑ups.

Liaise with the finance team, clients and suppliers regarding billing and administrative matters.

Tender and Documentation Management

Coordinate tender submissions, quotations, company profiles and supporting documents.

Prepare business correspondence, reports, letters and administrative submissions.

Maintain organized records for contracts, project documents and company administration.

Compliance and Management Support

Ensure HR and administrative processes follow company policies and applicable Singapore employment requirements.

Coordinate documentation required by relevant authorities and external service providers.

Prepare management reports and support management in daily operational decision‑making.

Perform other relevant duties within the scope of the position.