Project Lead

PIXO EVENTS ASIA PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

PIXO Events Asia Private Limited is seeking a Project Lead to oversee event planning from concept to completion, coordinating with clients, vendors, and internal teams to deliver high-quality, on-time experiences.

The ideal candidate has at least 6 years in events or related fields, a diploma or degree, and strong organizational, communication, and multi-project management skills; willingness to work outside normal hours during peak periods.

Qualifications

• Diploma or degree in Events Management, Marketing, Business, or related disciplines.
• 6+ years of working experience in events, conferences, marketing, or related fields.

Responsibilities

• Plan, organize, and execute events from concept through completion.
• Coordinate timelines, production schedules, and logistics.
• Manage venue setup, program flow, transportation, and manpower.
• Source, negotiate, and manage AV, lighting, catering, and production crews.
• Oversee budgets, resources, procurement, and reporting.
• Lead on-site setup, registrations, rehearsals, VIP coordination, and event flow.
• Act as client liaison, attend meetings, and ensure clear communication with stakeholders.

Skills

Organizational skills

Excellent communication

Detail-oriented planning

Fast-paced environment

Proactive and creative

Willing to work outside hours

Education

Diploma or Degree in Events/Marketing/Business

Tools

Microsoft Office

Design tools

Project-management tools

Job description

About Us

PIXO Events is a creative and dynamic events agency specializing in crafting impactful experiences—from corporate conferences and brand activations to hybrid and large-scale public events. We pride ourselves on delivering seamless, innovative, and memorable event solutions that bring ideas to life. As we continue to grow, we are looking for passionate individuals to join our team.

Role Overview

As a Project Lead at PIXO Events, you will play a key role in operation planning, coordinating, and executing events from concept to completion. You will work closely with clients, vendors, and internal teams to ensure every project is delivered smoothly, on time, and to PIXO’s high standards.

This role is ideal for team players who thrive in a fast-paced environment, have strong attention to detail, and are eager to grow within the events industry.

Key Responsibilities

1) Event Planning & Coordination

• Take charge of the planning, organization, and execution of events such as corporate functions, product launches, exhibitions, conferences, and hybrid events.
• Support the development of event concepts, timelines, and production schedules.
• Plan and coordinate logistics including venue setup, program flow, transportation, and manpower deployment.
• Manage asset returns, venue handover inspections and vendor reconciliation. Conduct operational after-action reviews for .

2) Vendor & Contractor Management

• Source, negotiate and collaborate with vendors for key services such as Audio-Visual, lighting, logistics, catering, registration and production crews.
• Manage vendor timelines, deliveries, and on-site execution.

3) Drive Operational Effectiveness

• Manage operational budgets, allocate internal/external resources efficiently, and minimize operational wastage
• Prepare and check event documentation: proposals, quotations, budgets, production schedules, and event reports.
• Submit and secure venue approvals, relevant permits and licences
• Track project-related resources and ensure proper and timely procurement.

4) On-Site Event Responsibilities

• Supervise on-site setup, registration, rehearsals, VIP coordination, and event flow.
• Troubleshoot and resolve operational issues during events.
• Guide and supervise on-site team ( including event crew) to ensure seamless coordination and event execution
• Ensure all executions align with PIXO Events’ brand quality and professionalism.

5) Stakeholder Management

• Act as a point of contact for clients to ensure their needs and expectations are met.

• Participate in client meetings, proposal discussions, and event briefings.
• Contribute to clear communications between internal teams, vendors, and stakeholders.

Requirements

• 6 years of working experience in the events, conference, marketing, or related fields. Applicants with extensive and supervisory experience will be considered for senior roles.
• Diploma or Degree in Events Management, Marketing, Business, or related disciplines.
• Strong organizational skills with the ability to handle multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• You are a detail-oriented planner who remains calm under tight timelines
• Ability to thrive in a fast-paced, deadline-driven environment.
• Proactive, resourceful and creative team player.
• Willing and able to work outside normal office hours during peak event periods.
• Proficient in Microsoft Office (Word, Excel, Powerpoint); familiarity with design or project-management tools is a plus.

Why Join PIXO Events?

• Gain further exposure through diverse events across various client industries and settings.
• Fast-paced and exciting working environment.
• Hone your leadership skills in projects with opportunities to learn and grow
• Supportive team culture with room for creativity and innovation.

Only shortlisted candidates will be contacted.