Project Executive (6 Months)

Insights Table Pte Ltdinsightstable.com; Singapore; On-site; SGD 26,000 - 40,000; Full time

Job summary

Insights Table Pte Ltd is seeking a detail-oriented Project Executive for a 6-month contract to support administration, data entry, and hotline operations in a fast-paced environment. The role requires strong Excel skills, office-based work three days per week, and careful handling of digital and physical project materials.

You will manage materials, schedule interviews, perform weekly data checks in Excel, and assist with customer inquiries, requiring English and Mandarin communications.

Qualifications

• Diploma or higher required or equivalent
• Experience in administrative support, customer service, or data entry preferred
• Strong English and Mandarin communication skills
• Proficient in Microsoft Excel and data entry
• Meticulous with strong organizational and time-management abilities

Responsibilities

• Coordinate administration tasks for the project
• Manage materials printing, packing, and distribution
• Record and track voucher incentives and field interview logistics
• Operate hotline during survey (9am–6pm) with expected low volumes
• Perform data entry of consent forms into internal database and weekly data quality checks

Skills

Microsoft Excel

Data entry

Organizational skills

Mandarin (communicate)

Education

Diploma or higher

Job description

Project Executive (6 Months Full-time Contract)

Position Overview

We are seeking a detail-oriented and organized Project Executive for a 6-month contract to provide administrative, data management, and customer support for our ongoing project. This role is ideal for someone who thrives in a fast-paced environment, possesses strong excel skills, and is comfortable managing both digital data and physical logistics.

The role will require the Project Executive to work from the office for 3 days/week.

Job Scope

Project Administration

• Coordinate the printing, sorting, packing, and distribution of project materials
• Ensure all interview kits are prepared accurately and distributed according to the project timeline
• Maintain inventory of project materials, stationery, and voucher incentives
• Manage the distribution and accurate recording of voucher incentives issued to field interviewers

Hotline Operations Support

• Operate survey hotline (Mon - Sun, 9am-6pm)
• Please note that hotline volumes are expected to be low throughout the fieldwork period, with a brief peak during the first week of the survey launch (approximately 8-10 calls per day), followed by lower volumes in the second week (approximately 5-6 calls per day). Call volumes are expected to taper off thereafter, with minimal to no calls after 2 months
• Handle incoming enquiries from participants
• Scheduling of appointments
• Assignment of appointments to field interviewers

Data Management

• Check, organize and file physical consent forms to ensure no discrepancies
• Perform accurate data entry of physical, hard-copy consent forms into the internal database
• Prepare and compile weekly data quality check files using Microsoft Excel
• Support ad hoc data validation tasks as required

Job requirements and expectations

• Education level: Min. diploma and above
• Prior experience in administrative support, customer service, or data entry roles is preferred
• Good communication and interpersonal skills
• Ability to communicate in both English and Mandarin as majority of people who call in the hotline speak in either language
• Proficiency in Microsoft Excel (e.g., data entry, basic formulas) is highly essential
• Meticulous and attention to detail; strong organisational and time-management skills
• Immediate or short-notice availability to commit fully to the 6-month duration from mid Aug 2026 to Feb 2027

We regret that only shortlisted candidates will be contacted.