Programme Support Executive | Govt | Contract

APBA TG HUMAN RESOURCE PTE. LTD.; Singapore; On-site; SGD 38,000 - 46,000; Full time

Job summary

APBA TG Human Resource Pte. Ltd. in One-North, Singapore, is seeking a proactive Administrative Assistant for a 12-month contract.

You will coordinate meetings, bookings, and internal communications, ensuring smooth agendas and timely reminders to stakeholders. You will support workshops and events, manage registrations, assist with reporting and data handling, monitor deadlines, and maintain project documentation.

Qualifications

• Degree in Business Administration or related field.
• Experience in administration, operations or project coordination.
• Experience supporting reporting processes or data management is advantageous.

Responsibilities

• Meeting & Stakeholder Coordination: coordinate meetings, appointments, and invites with internal stakeholders.
• Manage meeting schedules, room bookings, and related logistics.
• Prepare and distribute meeting communications, updates, and reminders.
• Support meeting administration and follow-up activities.

Skills

Meeting coordination

Stakeholder coordination

Data management

Project coordination

Administrative support

Education

Degree in Business Administration

Job description

Work location: One-North
Working hours: Monday to Friday office hours
Salary: up to $3780 per month

12 months contract

Job Scope:

• Meeting & Stakeholder Coordination
• Coordinate meetings and appointments with internal stakeholders.
• Manage meeting schedules, invitations, room bookings, and related logistics.
• Prepare and distribute meeting communications, updates, and reminders.
• Support meeting administration and follow-up activities.
• Programme & Event Support
• Assist in the organisation and coordination of workshops, engagement sessions, and internal events.
• Manage participant registrations, attendance tracking, and communication with attendees.
• Coordinate venue arrangements, refreshments, and event logistics.
• Maintain participation records and related tracking documents.
• Reporting & Data Administration
• Consolidate, validate, and maintain operational and financial data from various sources.
• Prepare reports, trackers, summaries, and management information for stakeholders.
• Perform data reconciliation and investigate discrepancies to ensure data accuracy.
• Coordinate with internal teams to gather information and resolve reporting gaps.
• Project & Operational Support
• Support ongoing projects through coordination, tracking, and administrative activities.
• Monitor deadlines and follow up on outstanding deliverables.
• Maintain project documentation, records, and reporting trackers.
• Assist with ad hoc operational initiatives as required.
• General Administrative Support
• Provide administrative support to ensure smooth daily operations.
• Manage documentation, records, and correspondence.
• Support time-sensitive submissions and business requirements.
• Undertake ad hoc duties and responsibilities as assigned.

Requirements:

• Degree in Business Administration or related fields
• Prior experience in administration, operations, project coordination, business support, or related functions.
• Experience supporting reporting processes, data management, or stakeholder coordination will be advantageous.

SINGAPOREANS ONLY