Project Coordinator / Administrator at CBRE

CBRE; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

CBRE Singapore is seeking a Project Coordinator / Administrator to provide administrative and financial support to the project management team. This full-time, on-site role supports delivery from initiation to completion.

You will prepare project documentation, manage commitments, process invoices and payment applications, and maintain data in project management systems. The ideal candidate holds a Diploma or Bachelor’s degree with up to 2 years’ relevant experience and is proficient in MS

Qualifications

• Diploma or Bachelor’s degree with up to 2 years of relevant experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong communication and organizational skills.

Responsibilities

• Prepare project documentation and manage commitment escalations.
• Coordinate change orders and communications with consultants and vendors.
• Process invoices and payment applications; maintain project data in systems.
• Support contract administration activities and closeout documentation.

Skills

MS Office

Communication

Organizational skills

Education

Bachelor's degree

High School Diploma

Job description

Apply for Project Coordinator / Administrator at CBRE in Singapore, S00, SG. This Full time on site position offers great opportunities for career growth.

About the Role:

The role is to provide administrative and financial support to the project management team. Key responsibilities include preparing project documentation, managing commitment escalations, processing invoices and payment applications, and performing financial reconciliations. The role supports the successful delivery of projects throughout their entire lifecycle, from project initiation to completion.

What You’ll Do:

• Process project commitment documentation and obtain external quotations as required.
• Coordinate change orders, change directives, and change notices with consultants and vendors.
• Schedule project-related meetings and manage communications between project teams and clients.
• Support contract administration activities, including attending tender openings, recording results, and issuing acceptance or regret letters.
• Enter and maintain project information and data within project management systems and tools.
• Process invoices and payment applications, and assist with project administration tasks.
• Support project closeout activities, including turnover documentation and financial reconciliation.
• Resolve straightforward issues using established procedures and guidelines.
• Perform tasks within clearly defined responsibilities, methods, and processes.
• Deliver work outputs by following standard procedures under close supervision and guidance

What You’ll Need:

High School Diploma or Bachelor's degree with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products, including Word, Excel, Outlook, and related applications. Strong organizational skills with an inquisitive mindset. Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.