Project Co-Ordinator

3SI PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

3SI PTE. LTD. is seeking a role focused on coordinating small jobs from enquiry through delivery and closeout in Singapore.

The incumbent will ensure proper pricing, scheduling, delivery, and documentation, and will coordinate with sales, projects, maintenance, engineering, vendors and subcontractors to keep the work within scope and timeline. Key tasks include site surveys, preparing quotations with BOQs and costs, tracking progress, and supporting progress claims and closeout with complete

Job description

Role Purpose

Coordinate small jobs from enquiry and quotation through delivery and closeout, ensuring each job is properly priced, scheduled, delivered and documented.

Key Responsibilities

• Review customer requests and clarify scope, quantities, site conditions, timelines and required deliverables.
• Conduct or coordinate site surveys where needed to confirm installation requirements and identify risks.
• Prepare small-job quotations, including scope descriptions, BOQs, labour, materials, subcontractor costs and delivery timelines.
• Obtain supplier and subcontractor pricing, check costs and flag assumptions, exclusions or missing information.
• Submit quotations for internal review and approval before sending them to customers. Do not commit to unapproved pricing, scope or delivery dates.
• Follow up on submitted quotations and record outcomes, customer feedback and next actions in the quotation tracker.
• Upon award, confirm the approved quotation, purchase order, scope, budget, assumptions, exclusions and delivery requirements.
• Coordinate handover with Sales, Projects, Maintenance, Engineering, vendors and subcontractors.
• Plan and track job schedules, manpower, site access, permits, materials, equipment and customer requirements.
• Coordinate work between the customer, site team, subcontractors and suppliers.
• Monitor progress against the agreed timeline and promptly flag delays, access issues, missing information, technical risks or cost impacts.
• Track materials, deliveries, returns and site usage; report shortages or discrepancies early.
• Coordinate testing, commissioning, demonstrations and customer inspections.
• Track variations and additional works. Obtain internal approval and customer confirmation before proceeding outside the approved scope.
• Support progress claims, invoicing and closeout by obtaining completion records, test results, photos, delivery documents and customer acceptance.
• Maintain quotation and job trackers covering values, status, schedule, costs, risks, claims and next actions.
• Provide regular updates to the Project Manager or assigned supervisor.

Key Performance Measures

• Accurate and timely quotations, with clear scope, costs, assumptions and exclusions.
• Jobs delivered within approved scope, budget and schedule.
• Timely follow-up on quotations and accurate tracker updates.
• Early identification of risks, variations and customer dependencies.
• Complete testing, acceptance and commercial closeout records.