Project AdministratorNew

EOS IT Solutions; Singapore; On-site; SGD 40,000 - 67,000; Full time

Job summary

EOS IT Solutions in Singapore is seeking a highly organised Project Administrator to support the delivery of Audio Visual projects across our global business. You will assist Project Managers with documentation, scheduling, and effective communication to keep timelines and stakeholder updates on track.

In this fast-paced role, you will help maintain project records, coordinate meetings, and support procurement, logistics, and budget tracking while ensuring governance standards are met and

Qualifications

• Experience in an administrative role or similar environment.
• Strong organisational and prioritisation abilities.
• Excellent written and verbal communication.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Exposure to project management tools would be beneficial but is not essential.

Responsibilities

• Assist with planning, scheduling, and coordination of project activities.
• Maintain and update project documentation, reports, trackers, and records.
• Coordinate project meetings, prepare agendas, and document meeting minutes and actions.
• Monitor project timelines and deliverables, escalating delays as needed.
• Liaise with internal teams and external clients to ensure effective communication and project alignment.
• Support procurement and logistics activities related to project delivery.
• Assist with managing budgets, invoice processing, and resource allocation tracking.
• Ensure compliance with company policies, procedures, and project governance standards.

Skills

Administrative experience

Organisational skills

Communication skills

MS Office

Multitasking

Education

Bachelor's degree in Business/Administration

PRINCE2 Foundation (preferred)

Tools

MS Project

Job description

Our Company

EOS IT Solutions is a global technology and logistics company, providing collaboration and business IT support services to some of the world's largest industry leaders. We deliver forward-thinking solutions based on multi-domain architecture, with customer satisfaction and a commitment to exceptional service at the heart of everything we do.

As a truly international IT provider, we are proud to deliver our services through global simplicity and trusted transparency, while continuing to invest in and support our employees and partners.

Role Overview

We are seeking a highly organised and proactive Project Administrator to support the successful delivery of Audio Visual projects across our global business.

In this role, you will provide essential administrative support to Project Managers and Coordinators, helping to maintain project documentation, track progress, and facilitate effective communication between key stakeholders. This is an excellent opportunity for someone looking to develop their project management expertise within a fast-paced and collaborative environment.

Key Responsibilities

• Assist with the planning, scheduling, and coordination of project activities.
• Maintain and update project documentation, reports, trackers, and records.
• Coordinate project meetings, prepare agendas, and document meeting minutes and actions.
• Monitor project timelines and deliverables, identifying and escalating potential delays where appropriate.
• Liaise with internal teams and external clients to ensure effective communication and project alignment.
• Support procurement and logistics activities associated with project delivery.
• Assist with managing budgets, invoice processing, and resource allocation tracking.
• Ensure compliance with company policies, procedures, and project governance standards.

Requirements

• Proven experience in an administrative role or a related professional environment.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Exposure to project management tools would be beneficial but is not essential.
• Ability to work effectively within a fast-paced, global environment.

Preferred Qualifications

• Bachelor's degree in Business, Administration, Management, or a related discipline.
• Project management qualification, such as PRINCE2 Foundation, would be advantageous but is not essential.

Why Join EOS?

At EOS, you will have the opportunity to work alongside experienced project professionals in a collaborative and innovative environment. We are committed to supporting employee growth and development, providing opportunities to build new skills and gain exposure to complex global projects.

Belonging at EOS

EOS is committed to creating a diverse and inclusive workplace where everyone feels respected, valued, and empowered to achieve their full potential. We are proud to be an equal opportunity employer and welcome applications from all qualified individuals regardless of gender, gender identity or expression, age, race, ethnicity, national origin, religion or belief, sexual orientation, disability, marital or civil partnership status, political opinion, or any other characteristic protected by applicable law.

We believe that diverse perspectives, experiences, and backgrounds strengthen our organisation and contribute to better outcomes for our employees, customers, and partners around the world.