Project Administrator / Document Controller

INTEGRATE ENGINEERS PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

INTEGRATE ENGINEERS PTE. LTD. is seeking a detail-oriented project administrative assistant to support IEPL and subcontractors with document handling, LOA preparation, and coordination.

The role involves managing earthworks submissions, maintaining project safety files, and ensuring accurate records for client submissions. You will support the Project Engineer with day-to-day paperwork, schedule meetings, and help prepare documentation packages.

Qualifications

• Meticulous, detail-oriented and highly organized with strong time management skills.
• Able to work independently, prioritize tasks effectively, and manage tight deadlines.
• Basic knowledge in Microsoft applications including Word, Excel and PowerPoint.

Responsibilities

• Prepare Letter of Appointment (LOA) for IEPL & subcontractors’ teams.
• Apply for Notification for Commencement of Earthworks submissions and manage related documentation.
• Prepare & maintain version control of Project & Safety Files for each project.
• Handle printing, laminating, and distribution of on-site documents including safety posters, permits, and signage.
• Assist in MHA clearance forms, Jurong Island Pass applications, and Safety Induction Course & Project Safety Review name list.
• Maintain control of all incoming and outgoing documents digitally & hardcopy.
• Support the Project Engineer with day-to-day paperwork and coordination work.
• Assist in scheduling meetings and taking down key notes or action items.
• Assist in preparing documentation packages for client or internal submission.

Skills

Detail-oriented

Time management

Independent worker

Prioritization

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

• Prepare Letter of Appointment (LOA) for IEPL & subcontractors’ teams
• Apply for Notification for Commencement of Earthworks submissions and manage all related documentation which includes renewing of plant maps and applications
• Prepare & maintain version control of Project & Safety Files for each project
• Handle printing, laminating, and distribution of on-site documents, including safety posters, permits, and signage
• Assist in MHA clearance forms, Jurong Island Pass applications, and Safety Induction Course & Project Safety Review name list
• Maintain control of all incoming and outgoing documents digitally & hardcopy (Pipe Installation Report, Cable Cutting Record, Service & Maintenance Report)
• Support the Project Engineer with day-to-day paperwork and coordination work
• Assist in scheduling meetings and taking down key notes or action items.
• Assist in preparing documentation packages for client or internal submission

Requirements

• Meticulous, detail-oriented, and highly organized with strong time management skills
• Able to work independently, prioritize tasks effectively, and manage tight deadlines
• Basic knowledge in Microsoft applications including Word, Excel and PowerPoint