Project Admin Executive

GREEN ZENERGY PTE. LTD.; Singapore; Hybrid; SGD 36,000 - 54,000; Full time

Benefits offered by this job

Staggered working hours

Work From Home arrangement

Performance Bonus & AWS

Medical coverage

Job summary

GREEN ZENERGY PTE. LTD. is seeking a capable project administration coordinator to support aircon servicing projects, coordinating schedules, documentation, and stakeholder communication.

The role requires attention to detail, proficiency in Word/Excel, and the ability to manage multiple priorities while ensuring timely reports and smooth delivery.

Qualifications

• Diploma in Business Administration or related field or relevant practical experience.
• Experience in project administration or coordination preferred.
• Proficient in Microsoft Word and Excel.
• Organised, detail-oriented, and able to manage several priorities and deadlines.
• Clear communication and good follow-up skills.
• Experience in M&E, ACMV, or construction is an advantage.

Responsibilities

• Manage daily material request, fabrication schedule, prepare paperwork and coordinate with respective department to ensure smooth fabrication.
• Handle incoming calls and emails for Aircon servicing request, arrange manpower to attend the complain & prepare report for quotation perusal.
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress.
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment.
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness.
• Oversee proper documentation for store on material receiving & delivery.
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiative.

Skills

Project coordination

Communication

Microsoft Word

Microsoft Excel

Detail oriented

Multitasking

M&E/ACMV/Construction knowledge

Education

Diploma in Business Administration or related field

Tools

Word

Excel

Job description

Benefit

• Staggered working hours available
• Work From Home arrangement (subject to role and operational needs)
• Performance Bonus & AWS
• Medical coverage with panel clinics

Responsibilities

• Manage daily material request, fabrication schedule, prepare paperwork and coordinate with respective department to ensure smooth fabrication
• Handle incoming calls and emails for Aircon servicing request, arrange manpower to attend the complain & prepare report for quotation perusal
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Oversee proper documentation for store on material receiving & delivery
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiative

Requirements

• Diploma in Business Administration or a related field, or relevant practical experience.
• Experience in project administration or coordination is preferred.
• Proficient in Microsoft Word and Excel.
• Organised, detail-oriented, and able to manage several priorities and deadlines.
• Clear communication and good follow-up skills.
• Experience in M&E, ACMV, or construction is an advantage.