Arts Administrator

CITY BALLET ACADEMY PTE. LTD.; Singapore; On-site; SGD 31,000 - 39,000; Full time

Benefits offered by this job

CPF and benefits

Job summary

CITY BALLET ACADEMY PTE. LTD. in Dhoby Ghaut is seeking an Arts Administrator to manage administrative tasks and coordinate events and programs.

You will work with the Artistic Director and Regional Director to plan and execute engaging arts events, conferences, competitions and workshops, while supporting marketing and HR activities. The role requires strong multitasking, excellent communication, and proficiency in MS Office and social media.

Qualifications

• Diploma in Arts Administration or related field; Bachelor's degree advantageous.
• Proven experience in event planning, program management, and marketing within arts and culture.
• Strong organisational skills and ability to multitask and meet deadlines.
• Excellent written and verbal communication with artists, stakeholders and public.
• Proficiency in MS Office applications (Word, Excel).
• Social media proficiency across platforms (Meta, Instagram, TikTok, WeChat, XiaoHongShu).
• Familiarity with grant writing and proposals; supervision experience a plus.

Responsibilities

• Provide administrative support including records, scheduling, customer service and office organisation.
• Plan and execute artistic events, conferences, competitions and workshops with the Director and Regional Director.
• Coordinate marketing plans and manage social media to boost attendance.
• Assist in recruitment, onboarding of staff, volunteers and interns; supervise and guide project teams.
• Research grants and prepare compelling proposals and reporting documentation.

Skills

Event planning

Marketing

Grant writing

HR management

Communication

Team supervision

Arts administration

Social media management

Education

Diploma in Arts Administration

Bachelor's degree is a plus

Tools

Microsoft Office

Job description

Position: Arts Administrator

Location: Dhoby Ghaut

Type: Full-Time

Are you passionate about the arts and culture? Do you have a knack for organising events, engaging audiences, and managing administrative tasks? We are seeking a dedicated and enthusiastic Arts Administrator to join our dynamic team and contribute to the success of our vibrant arts organization.

Responsibilities:

1. Administrative Support: Maintain accurate records of database, registrations and correspondence related to events and programs. Handle administrative tasks such as scheduling, customer service and communication, and office organisation.

2. Event and Program Management: Work with the Artistic Director and Regional Director to plan and execute engaging and memorable artistic events, conference, competitions and workshops. Develop detailed event schedules, manage logistical arrangements, and ensure the seamless execution of all activities.

3. Marketing and Promotion: Communicating and working closely with marketing team for them to create and implement strategic marketing plans to promote upcoming events and programs to our target audience. Assist in managing social media platforms and coordinate advertising campaigns to increase visibility and attendance.

4. Human Resources and Staff Management: Assist in the recruitment and onboarding of ad hoc staff, volunteers, and interns involved in various projects and events. Provide supervision, support, and guidance to team members to ensure successful event execution.

5. Grant and Proposal Writing: Research potential grant opportunities and prepare compelling grant proposals and funding applications. Compile necessary data and documentation to support grant submissions and reporting requirements.

Qualifications:

• Diploma in Arts Administration, Arts Management, Event Management, or a related field. Bachelor's degree is a plus.


• Proven experience in event planning, program management, and marketing within the arts and culture sector.


• Strong organisational skills with the ability to multitask, prioritise, and meet deadlines effectively.


• Excellent written and verbal communication skills for engaging with artists, stakeholders, and the general public.


• Proficiency in using Microsoft Office applications (Word and Excel).


• Proficiency in using social media platforms (Meta, Instagram, TikTok, WeChat, XiaoHongShu).


• Familiarity with grant and proposal writing, including research and application processes an advantage.


• Previous experience in supervising and collaborating with diverse teams an advantage.


• Passion for the arts and a deep understanding of the cultural landscape.

Other information:

• Working hours: Mondays to Fridays 9am - 6pm


• Able to work on weekends during events (with leave-in-lieu)


• Able to travel for events (with per diem)

Remuneration:

• Salary: $2,800 to $3,500


• CPF and benefits