Programme and Administrative Support Executive (Digital Application)

SUCCESS PORT SERVICES PTE. LTD.; Singapore; Hybrid; SGD 42,000 - 62,000; Full time

Job summary

SUCCESS PORT SERVICES PTE. LTD. is seeking a dynamic project support professional to manage day-to-day operations of a digital application. Hybrid work arrangement in Singapore, focusing on incident management, testing, and documentation.

You will coordinate releases, support UAT, track enhancements, and liaise with stakeholders while maintaining comprehensive SOPs and user guides. Strong Excel skills and IT-related education are preferred.

Qualifications

• Diploma or higher in an IT-related field.
• 1–2 years in UAT, admin, or operations support.
• Proficient with Microsoft Excel, including pivot tables and basic formulas.
• Strong organisation and communication skills.

Responsibilities

• Support incident triaging, reporting, including tracking and maintaining incident listing.
• Track status of enhancement backlog across programmes for regular reporting.
• Coordinate monthly app releases, including post-release checks and follow-up.
• Assist requirements documentation, testing of app features, and work with development teams for QA/UAT.
• Report gaps and track issues through to resolution.
• Liaise with stakeholders on communications, updates to user guides, FAQs, and SOPs.
• Support tracking and basic analysis of user data and feedback for reporting purposes.
• Raise and follow up IT service requests or incidents, monitor risk register.
• Maintain and improve documentation of user flows, feature mechanics, policies, processes, and SOPs.

Skills

Administrative skills

Coordination

Communication

Attention to detail

Education

Diploma or above in IT related discipline

Tools

Microsoft Excel

User Acceptance Testing (UAT)

Job description

Job Overview

Join our team in a dynamic project support role involving the management and day-to-day operations of a digital application. You will support system enhancements, testing, incident management, documentation, stakeholder coordination, and general project operations.

Job Responsibilities

• Support incident triaging, reporting, including tracking and maintaining incident listing.
• Track the status of enhancement backlog across programmes for regular reporting.
• Coordinate, track and seek clearance for monthly app releases, including post-release checks and follow-up.
• Support requirements documentation, clarification, testing of app features, and work closely with development teams to ensure the functionality and quality assurance, including User Acceptance Testing (UAT).
• Report gaps and track issues through to resolution.
• Liaise with stakeholders on communications activities, including updating user guides, FAQs, and other supporting materials.
• Support the tracking and basic analysis of user data and feedback for reporting purposes.
• Raise and follow up on IT service requests or incidents, and support the monitoring and updating of risk register.
• Maintain and improve documentation of user flows, feature mechanics, policies, processes, and SOPs to support operational efficiency.
• Communicate process documentation to stakeholders and address clarification queries to ensure alignment and understanding.
• Support mobile app knowledge documentation, including training the knowledge AI bot.
• Provide day-to-day operational and administrative support to ensure smooth system functioning.
• Provide secretariat and coordination support, including meeting arrangements, agenda preparation, minute-taking, and tracking of action items.
• Perform other ad hoc duties as required.

Requirements

• Diploma or above, preferably in IT related discipline.
• 1 to 2 years of relevant working experience in user acceptance testing, administrative, or operations support functions, preferably in project management or digital solutions.
• Proficient in Microsoft Office applications, especially Microsoft Excel (e.g. data reconciliation, pivot tables, basic formulas and reporting).
• Good administrative, coordination, and organisational skills, with the ability to manage multiple tasks and timelines.
• Experience in meeting coordination, agenda preparation, minute-taking, and action tracking.
• Strong attention to detail and accuracy in data, records, and documentation.
• Good communication and interpersonal skills with the ability to liaise with multiple stakeholders.
• A team player who can also work independently with minimal supervision.
• Comfortable handling operational and ad hoc tasks in a fast-paced environment.
• Experience in SOP documentation or process improvement will be an advantage.

Work Location: Hybrid remote in Singapore 168937