Programme Administration Officer (Contract 17 Months | Salary Up to $5,650) JO29320

BGC Group Pte Ltd; Singapore; On-site; SGD 54,000 - 63,000; Full time

Job summary

BGC Group Pte Ltd in Singapore is seeking an Assistant Manager / Senior Assistant Manager to oversee curriculum administration and student academic records. The role is anchored at Nanyang Avenue under a 17-month contract with a monthly salary of SGD 4,800– SGD 5,650.

You will manage curriculum changes, ensure submission compliance, and support governance and system enhancements. Collaboration with Schools and internal teams is essential to maintain accurate records and timely information for

Qualifications

• Diploma or Bachelor’s Degree in any discipline.
• At least 3 years of experience in academic services, student services, programme administration, or related administrative functions.
• Experience in a tertiary education environment is preferred.
• Strong organisational skills with excellent attention to detail when maintaining records and academic information.
• Strong analytical and critical thinking skills with sound judgement in handling discrepancies and non-standard cases.
• Good stakeholder management and interpersonal skills, with the ability to work effectively with Schools, internal teams, and relevant stakeholders.
• Proficient in managing administrative processes, documentation, and academic records.

Responsibilities

• Manage the approval process for curriculum changes and new course proposals for undergraduate programmes.
• Ensure curriculum submissions are complete, properly endorsed, and routed according to approval protocols.
• Advise Schools and relevant stakeholders on curriculum approval requirements, approving authorities, submission timelines, and documentation requirements.
• Follow up on discrepancies, risks, incomplete submissions, and missing information.
• Manage and update programme information, curriculum requirements, course details, academic unit requirements, prerequisites, and restrictions in academic systems.
• Oversee the collation, verification, and publication of academic unit requirements for programmes and the University website.
• Administer student enrolment records for specializations and academic pathways, including minors, second majors, and work-study degree pathways.
• Coordinate exception cases and outstanding academic administration matters with internal teams.
• Support system configuration relating to the award of specialisations and pathways at graduation.
• Maintain accurate application records, outcomes, and relevant student academic information.
• Support Management System development and enhancement initiatives.
• Contribute to process improvement and University-level projects assigned by the Office of Academic Services.
• Review business specifications and prepare test scenarios for system enhancements.
• Assist with system testing and coordinate with relevant stakeholders to ensure requirements are properly implemented.
• Identify operational issues and support improvements to academic administration processes and systems.
• Support the effective administration of undergraduate curriculum, programme, course, and student academic records.
• Ensure academic information is accurate, complete, and maintained in accordance with established policies and procedures.
• Work closely with Schools, internal teams, and relevant stakeholders on academic administration matters.
• Exercise sound judgement when handling discrepancies, documentation gaps, exception cases, and non-standard requests.
• Contribute to academic governance and the effective implementation of University academic policies and processes.

Education

Diploma or Bachelor’s Degree in any discipline

Job description

Key Highlights:

• Contract Duration: 17 months


• Salary range: $4,800 – $5,650/month


• Work Location: Nanyang Avenue


• Role: Assistant Manager / Senior Assistant Manager

Key Responsibilities:

Curriculum & Academic Administration

• Manage the approval process for curriculum changes and new course proposals for undergraduate programmes


• Ensure curriculum submissions are complete, properly endorsed, and routed according to approval protocols


• Advise Schools and relevant stakeholders on curriculum approval requirements, approving authorities, submission timelines, and documentation requirements


• Follow up on discrepancies, risks, incomplete submissions, and missing information


• Manage and update programme information, curriculum requirements, course details, academic unit requirements, prerequisites, and restrictions in academic systems

Programme & Student Academic Records

• Oversee the collation, verification, and publication of academic unit requirements for programmes and the University website


• Administer student enrolment records for specializations and academic pathways, including minors, second majors, and work-study degree pathways


• Coordinate exception cases and outstanding academic administration matters with internal teams


• Support system configuration relating to the award of specialisations and pathways at graduation


• Maintain accurate application records, outcomes, and relevant student academic information

System Enhancement & Process Improvement

• Support Management System development and enhancement initiatives


• Contribute to process improvement and University-level projects assigned by the Office of Academic Services


• Review business specifications and prepare test scenarios for system enhancements


• Assist with system testing and coordinate with relevant stakeholders to ensure requirements are properly implemented


• Identify operational issues and support improvements to academic administration processes and systems

Academic Governance & Stakeholder Support

• Support the effective administration of undergraduate curriculum, programme, course, and student academic records


• Ensure academic information is accurate, complete, and maintained in accordance with established policies and procedures


• Work closely with Schools, internal teams, and relevant stakeholders on academic administration matters


• Exercise sound judgement when handling discrepancies, documentation gaps, exception cases, and non-standard requests


• Contribute to academic governance and the effective implementation of University academic policies and processes

Requirements:

• Diploma or Bachelor’s Degree in any discipline


• At least 3 years of experience in academic services, student services, programme administration, or related administrative functions


• Experience in a tertiary education environment is preferred


• Strong organisational skills with excellent attention to detail when maintaining records and academic information


• Strong analytical and critical thinking skills with sound judgement in handling discrepancies and non-standard cases


• Good stakeholder management and interpersonal skills, with the ability to work effectively with Schools, internal teams, and relevant stakeholders


• Proficient in managing administrative processes, documentation, and academic records

Only shortlisted candidates will be notified.

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BGC Group Pte Ltd (Outsourcing)