Program Administrator

VDL Enabling Technologies Group (Singapore); Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

VDL Enabling Technologies Group (Singapore) is seeking a detail-oriented Programs Administrator to support Program Managers across customer accounts, ensuring timely delivery of products and program deliverables.

You will maintain documentation, track shipments, manage ECO/BOM changes, and keep accuracy across engineering issues, waivers, and change requests, while coordinating with internal and external stakeholders.

Qualifications

• Nitec/Higher Nitec/Diploma in Engineering or equivalent.
• Minimum 1 year of experience as an administrator in the manufacturing industry.
• Good problem-solving skills.
• Meticulous in details.
• Proficient in advanced Microsoft Excel functions.
• Good communication skills.

Responsibilities

• Provide administrative support to Program Managers for customer accounts.
• Ensure routine program deliverables are communicated to stakeholders promptly.
• Arrange documentation for product shipments and returns to ensure on-time delivery.
• Monitor consign materials and feed back to PM to assign projects.
• Assist in ECO and BOM change updates to ensure timely execution.
• Maintain trackers for engineering issues, waivers, change requests, etc.
• Assist in other program administrative tasks as assigned by program managers.
• Download and validate OTD reports against shipment records.
• Support continuous improvement programs.

Skills

Problem-solving

Attention to detail

Advanced Excel

Communication skills

Education

Nitec / Higher Nitec / Diploma in Engineering

Job description

Responsibilities

• Provide administrative support to Program Managers of assigned customer accounts to meet customer's requirements on product deliveries and program deliverables.
• Ensure routine program deliverables are maintained and communicated to internal and external stakeholders promptly.
• Arrange documentation for product shipments to customers and returns of materials, tools, and or jigs from customers to ensure on-time delivery is met.
• Monitor and track customer consign materials, and feed them back to the Program Manager to assign the rightful project to maintain receipt of the consignment materials.
• Assist in executing change requests from customers e.g., engineering or configuration changes (e.g, Bill-of-Materials comparison and updating) to ensure timely execution of customer Engineering Change Order (ECO) and BOM changes.
• Maintain and update trackers related to program deliverables e.g., engineering issues, waiver requests, change requests, etc., to ensure all critical information and approval are in place for quality products.
• Assist in other program administrative tasks as assigned by program managers.
• Download the On Time Delivery (OTD) report from the customer portal and validate it against the shipment record for PM to analyse OTD performance.
• Support and participate in company continuous improvement program.

Qualifications

• Nitec/Higher Nitec/Diploma in Engineering or other relevant qualification.
• Minimum 1 years of experience as an administrator in the manufacturing industry.
• Good problem-solving skills
• Meticulous in details
• Proficient in advanced Microsoft Excel functions
• Good communication skills -