Program Administrator

VDL Enabling Technologies Group (Singapore); Singapore; On-site; SGD 28,000 - 50,000; Full time

Job summary

VDL Enabling Technologies Group (Singapore) seeks an Administrative Assistant to support Program Managers for customer accounts, ensuring timely documentation and deliveries.

Responsibilities include arranging shipment docs and returns, tracking consignments, processing ECO/BOM changes, maintaining deliverables trackers, and assisting across program admin tasks; requires 1 year in manufacturing admin, plus a Nitec/Higher Nitec/Diploma in Engineering and strong Excel and communication skills.

Qualifications

• Nitec/Higher Nitec/Diploma in Engineering or equivalent qualification.
• At least 1 year of experience as an administrator in manufacturing.
• Strong problem-solving skills.
• Meticulous attention to detail.
• Proficient in advanced Excel functions.
• Strong communication skills.

Responsibilities

• Provide administrative support to Program Managers for customer accounts.
• Arrange documentation for product shipments and returns to ensure on-time delivery.
• Monitor and track consignments and report to the PM.
• Assist in executing ECO and BOM changes for customer requests.
• Maintain trackers for program deliverables and ensure approvals.
• Assist in other program administrative tasks as assigned.
• Download and validate OTD reports against shipment records.
• Support continuous improvement programs.

Skills

Problem-solving

Attention to detail

Communication

Education

Nitec/Higher Nitec/Diploma in Engineering

Tools

Excel

Job description

Provide administrative support to Program Managers of assigned customer accounts to meet customer’s requirements on product deliveries and program deliverables. Ensure routine program deliverables are maintained and communicated to internal and external stakeholders promptly.

• Arrange documentation for product shipments to customers and returns of materials, tools, and or jigs from customers to ensure on-time delivery is met.

• Monitor and track customer consign materials, and feed them back to the Program Manager to assign the rightful project to maintain receipt of the consignment materials.

• Assist in executing change requests from customers e.g., engineering or configuration changes (e.g., Bill-of-Materials comparison and updating) to ensure timely execution of customer Engineering Change Order (ECO) and BOM changes.

• Maintain and update trackers related to program deliverables e.g., engineering issues, waiver requests, change requests, etc., to ensure all critical information and approval are in place for quality products.

• Assist in other program administrative tasks as assigned by program managers.

• Download the On Time Delivery (OTD) report from the customer portal and validate it against the shipment record for PM to analyse OTD performance.

• Support and participate in company continuous improvement program.

• Nitec/Higher Nitec/Diploma in Engineering or other relevant qualification.

• Minimum 1 years of experience as an administrator in the manufacturing industry.

• Good problem-solving skills

• Meticulous in details

• Proficient in advanced Microsoft Excel functions

• Good communication skills