Production Operations Co-ordinator

NANOFILM TECHNOLOGIES INTERNATIONAL LIMITED; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

NANOFILM TECHNOLOGIES INTERNATIONAL LIMITED is seeking a Production Support Assistant to help the Production Manager with daily manpower planning, data collection, and reporting. You will handle internal and external communications, document management, and track daily production activities to ensure smooth operations.

The role requires a Diploma or higher in Engineering, at least 3 years in manufacturing, and familiarity with SAP, Excel, and standard office tools.

Qualifications

• Diploma or higher in Engineering or related field.
• At least 3 years in a manufacturing environment.
• Experience with administrative tasks in production department.
• Familiarity with document management practices and archiving.
• Proficient in SAP for material tracking and production data collection.
• Ability to generate standard reports and assist planning.
• Strong Excel and data analysis skills.

Responsibilities

• Communicate and distribute systems/documents at company and department levels.
• Handle budget and purchase requests for consumables and assets and track arrivals.
• Process consumables in SAP and issue material requisition forms.
• Assist with employee health checks, training, and reimbursements.
• Manage workshop orders and raw material control in SAP; ensure routing costs are correct.
• Assist HR with onboarding and monthly productivity/KPI data.
• Assist production supervisor with shift scheduling and attendance accuracy.
• Other tasks assigned by the production manager.

Skills

Manpower planning

Data collection

Internal communication

Document management

SAP usage

Data analysis

Production planning

Shift scheduling

Attendance tracking

Excel

Education

Diploma or above in Engineering

Tools

SAP

Excel

Word

Document management

Job description

About the role

Assist the Production Manager by handling daily production manpower planning tasks for production staff, data collection and reporting, internal and external communication, document management, and tracking and supporting daily production activities to ensure smooth operations.

Key responsibilities

• Be responsible for the communication and distribution of various systems or documents at the company and department levels
• Budget and Purchase Request purchase for consumables, low-value consumables, fixed assets, etc., and follow up on the arrival, warehousing and collection
• Process the collection of consumables in the SAP system, and issue material requisition forms to each production supervisor
• Handle matters such as physical examinations, training and reimbursement for employees
• Manage processed workshop orders and raw material control in the SAP system, ensuring accurate routing costs and timely submission of machine and labor hours
• Assist HR in the connection work with newly recruited employees, and summarize the monthly productivity and KPI assessment data
• Assist the production supervisor in the management and modification of daily employee shift scheduling and attendance to ensure accuracy
• Other tasks assigned by the production manager

About you

• Diploma or above in Engineering or a related field
• Minimum of 3 years of relevant work experience in a manufacturing environment
• Familiar with administrative and clerical work within the production department
• Knowledge of basic document management practices, capable of independently organizing, maintaining, and archiving files and records
• Ability to track material movement, update production orders, and collect relevant production data using SAP systems
• Skilled in generating standard reports and assisting with production planning and material coordination tasks
• Good understanding of manufacturing production processes and workflows
• Familiar with production equipment and basic process requirements
• Proficient in the use of office software such as Excel and Word, with strong data processing and analysis skills
• Basic knowledge of SAP systems for material tracking, production data collection, and inventory management