Production Assistant

LEONG HUP FOOD PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

LEONG HUP FOOD PTE. LTD. is seeking an ERP System & Production Administration specialist to manage BOMs in Dynamics AX, maintain routes and master data, and monitor production orders. The role supports cost control, inventory, and reports.

You will coordinate production schedules, liaise with multiple teams, ensure quality and Halal compliance, and assist in staff and production operations. This hands-on position requires attention to detail and cross-functional collaboration.

Responsibilities

• Create and maintain product formulas (Bill of Materials) in Microsoft Dynamics AX (ERP).
• Set up and maintain production routes and production master data.
• Create, release, and monitor production orders.
• Update product formulas and costing information from HSG into AX to ensure accurate cost control.
• Monitor inventory levels and stock movements in the ERP system.
• Support material planning and inventory replenishment.
• Prepare production, inventory, and operational reports as required.
• Coordinate and monitor production schedules to ensure customer orders are fulfilled on time.
• Liaise with Production, Warehouse, Logistics, and Sales teams to resolve production or delivery issues.
• Coordinate directly with customers on production schedules, delivery arrangements, and order updates where required.
• Support production planning activities to ensure alignment between customer demand, production capacity, and inventory availability.
• Coordinate with QA team on product testing, including lab authenticity tests, MIP tests, and other quality verification activities.
• Ensure ingredients and production processes comply with company quality standards, food safety requirements, and Halal regulations.
• Follow up on ingredient changes and ensure all relevant documentation is updated.
• Support HTP and other quality improvement projects.
• Assist in Halal documentation preparation and support internal and external Halal audits, including MUIS audit activities.
• Coordinate raw material ordering and transfer of materials to production.
• Support production workforce administration, including employee onboarding, locker allocation, dormitory arrangements, and orientation activities.
• Collect and compile production-related information and operational records.
• Administer labour leave documentation and obtain necessary approvals.
• Monitor machine breakdowns, prepare troubleshooting reports, and coordinate with maintenance personnel or suppliers.
• Liaise with machinery suppliers for equipment servicing, maintenance, and technical support.
• Work closely with the Sales team on upcoming product launches, promotional activities, and production readiness.
• Coordinate seasonal production planning, including packaging requirements for festive campaigns such as Christmas.
• Support month-end documentation and reporting for the Small Goods production department.
• Coordinate with internal stakeholders to ensure smooth execution of production plans and continuous operational improvement.

Job description

1. ERP System & Production Administration

• Create and maintain product formulas (Bill of Materials) in Microsoft Dynamics AX (ERP).
• Set up and maintain production routes and production master data.
• Create, release, and monitor production orders.
• Update product formulas and costing information from HSG into AX to ensure accurate cost control.
• Monitor inventory levels and stock movements in the ERP system.
• Support material planning and inventory replenishment.
• Prepare production, inventory, and operational reports as required.

2.Production Planning & Order Coordination

• Coordinate and monitor production schedules to ensure customer orders are fulfilled on time.
• Liaise with Production, Warehouse, Logistics, and Sales teams to resolve production or delivery issues.
• Coordinate directly with customers on production schedules, delivery arrangements, and order updates where required.
• Support production planning activities to ensure alignment between customer demand, production capacity, and inventory availability.

3.Quality Assurance & Compliance

• Coordinate with the QA team on product testing, including lab authenticity tests, MIP tests, and other quality verification activities.
• Ensure ingredients and production processes comply with company quality standards, food safety requirements, and Halal regulations.
• Follow up on ingredient changes and ensure all relevant documentation is updated.
• Support HTP and other quality improvement projects.
• Assist in Halal documentation preparation and support internal and external Halal audits, including MUIS audit activities.

4.Production Operations Support

• Coordinate raw material ordering and transfer of materials to production.
• Support production workforce administration, including employee onboarding, locker allocation, dormitory arrangements, and orientation activities.
• Collect and compile production-related information and operational records.
• Administer labour leave documentation and obtain necessary approvals.
• Monitor machine breakdowns, prepare troubleshooting reports, and coordinate with maintenance personnel or suppliers.
• Liaise with machinery suppliers for equipment servicing, maintenance, and technical support.

5.Cross-Functional Coordination

• Work closely with the Sales team on upcoming product launches, promotional activities, and production readiness.
• Coordinate seasonal production planning, including packaging requirements for festive campaigns such as Christmas.
• Support month-end documentation and reporting for the Small Goods production department.
• Coordinate with internal stakeholders to ensure smooth execution of production plans and continuous operational improvement.