Production and Admin Assistant

SCHUTZ SINGAPORE PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

Schutz Singapore Pte. Ltd. is seeking a Production & Admin Assistant to provide day‑to‑day administrative support to our Office and Production Department. The successful candidate will assist with documentation, data entry and coordinating production records.

The role involves handling administrative duties, vendor liaison for office supplies, and supporting both admin and production functions in a manufacturing setting. Strong English, organizational skills and attention to detail are essential.

Qualifications

• Minimum GCE O-level qualification.
• Good command of spoken and written English.
• Proficient in Microsoft Office and Excel.
• Experience in administrative tasks preferred.
• Meticulous with attention to detail.
• Well-organized with strong records management.
• Able to work independently and with others.
• Experience in manufacturing environment is a plus.

Responsibilities

• GENERAL ADMINISTRATIVE: Perform general administrative and clerical duties, including filing and documentation control.
• Prepare reports and assist with administrative documentation.
• Answer incoming calls and provide general office support.
• Receive and attend to visitors and direct them to the admin office.
• Maintain office supplies, stationery, hygiene products and production operations supply.
• Monitor office and workplace supplies and arrange replenishment when required.
• Liaise and coordinate with external vendors for office supplies, services and general requirements.
• Assist with general upkeep and organization of the office, pantry and rest areas.
• Support basic office facilities and workplace arrangements to ensure clean, orderly and well maintained environment.
• Perform other general administrative duties as assigned.
• PRODUCTION SUPPORT: Provide administrative support to the Production Department.
• Assist in preparing and compiling production-related records and reports.
• Assist the Production department with documentation and administrative matters.
• Assist with checking and follow up of relevant purchase orders, delivery orders and supporting documents.
• Support coordination and follow-up on production-related administrative requirements.
• Perform other administrative duties as assigned.

Skills

General admin

Data entry

Microsoft Office

Communication

Independent worker

Education

GCE O-level

Tools

Microsoft Excel

Job description

Company Overview:

Schutz Singapore Pte. Ltd is a subsidiary of Schutz GmbH & Co, KGaA,Germany - a leading manufacturer of composite Intermediate Bulk Container and HDPE drums for liquid storage and transport.

We supply our Packaging systems to many of the world's leading chemical,petrochemical, Petroleum, Food &Beverage and Bio-Chemicals manufacturers across South East Asia and globally.

We arelooking for a Production & Admin Assistant to provide administrative supportto our Office and Production Department. The successful candidate will beresponsible for day-to-day administrative duties, documentation, data entry andsupporting the smooth operation of the office and Production department.

KEY RESPONSIBILITIES :

GENERAL ADMINISTRATIVE

• Perform general administrative and clerical duties, include filing and documentation control.
• Prepare reports and assist with administrative documentation.
• Answer incoming calls and provide general office support.
• Receive and attend to visitors and direct them to the admin office.
• Maintain office supplies, stationery, hygiene products and production operations supply.
• Monitor office and workplace supplies and arrange replenishment when required.
• Liaise and coordinate with external vendors for office supplies, services and general requirements.
• Assist with general upkeep and organization of the office, pantry and rest areas.
• Support basic office facilities and workplace arrangements to ensure clean, orderly and well maintained environment.
• Perform other general administrative duties as assigned.

PRODUCTION SUPPORT

• Provide administrative support to the Production Department.
• Assist in preparing and compiling of production-related records and reports.
• Assist the Production department with documentation and administrative matters.
• Assist with checking and follow up of relevant purchase orders, delivery orders and supporting documents.
• Support coordination and follow-up on production-related administrative requirements.
• Perform other administrative duties as assigned.

JOB REQUIREMENTS:

• Minimum GCE O-level qualification
• Good command of spoken and written English.
• Good working knowledge of Microsoft Office and Microsoft Excel.
• Prior administrative experience is preferred and able to manage routine administrative tasks.
• Meticulous,with good attention to detail and accuracy.
• Well-Organized and able to maintain proper records and documentation.
• Responsible, dependable and willing to take ownership of assigned tasks.
• Good Communication and interpersonal skills.
• Able to work independently as well as support different departments.
• Candidates with experience in a manufacturing environment is an added advantage.

WHAT WE OFFER:

• 5 day work week, Monday to Friday
• Working hours 8:00 am - 5:00 pm.
• Opportunity to gain experience supporting both Administration and Production functions in a manufacturing environment.