Procurement Senior Executive

YAMAZAKI MAZAK SINGAPORE PTE LTD; Singapore; On-site; SGD 60,000 - 85,000; Full time

Job summary

YAMAZAKI MAZAK SINGAPORE PTE LTD is seeking a procurement professional to support standardized processes across direct and indirect procurement, ensuring ISO 9001 compliance and accurate ERP workflows in D365. The role involves auditing and improving procurement controls, working with cross-functional teams.

Ideal candidates have 3–5 years of procurement experience, a diploma or degree in a related field, and hands-on knowledge of contract administration (MSA, NDAs, T&Cs).

Qualifications

• 3–5 years of procurement experience, including contract administration and operational procurement.
• Hands-on exposure to PR/PO processing and controls.
• Experience with ISO 9001 and audit environments.

Responsibilities

• Support the implementation and maintenance of standardized procurement processes, SOPs, and workflows.
• Ensure procurement activities comply with ISO 9001 requirements and audit expectations.
• Execute and monitor procurement workflows in Microsoft Dynamics 365 (D365) with accuracy and traceability.
• Monitor PR/PO cycle times, documentation quality, and KPI compliance.
• Administer end-to-end contract lifecycle processes including MSAs, NDAs, and T&Cs.
• Maintain a centralized contract repository with version control and renewal alerts.
• Coordinate contract reviews with Management, QMS, and internal stakeholders.
• Support supplier onboarding, compliance checks, and supplier performance tracking.
• Prepare procurement documentation for ISO/customer audits.

Skills

Procurement operations

Analytical thinking

Documentation control

Stakeholder communication

Continuous improvement

Education

Diploma or Bachelor's in Supply Chain/Business/Engineering

Tools

Microsoft Dynamics 365

Job description

Key Responsibilities

A. Procurement Operations & Process Execution

• Support the implementation and maintenance of standardized procurement processes, SOPs, and workflows across direct and indirect procurement.

• Ensure procurement activities comply with ISO 9001 requirements, audit expectations, and document control procedures.

• Execute and monitor procurement workflows in Microsoft Dynamics 365 (D365), ensuring completeness, accuracy, and traceability.

• Monitor PR/PO cycle times, documentation quality, and compliance against defined SLAs and KPIs.

• Identify process gaps and recommend continuous improvement initiatives to the Procurement Manager.

B. Contract Administration & Lifecycle Support

• Administer end-to-end contract lifecycle processes, including preparation, review coordination, execution, renewal tracking, and closure.

• Support the drafting, review, and administration of:

• Master Service Agreements (MSA)

• NDAs

• General Terms & Conditions (T&C)

• Supplier and service contracts

• Maintain a centralized contract repository, ensuring version control, validity tracking, and timely renewal alerts.

• Coordinate with Management, QMS, and internal stakeholders on contract reviews and approvals.

C. MSA, NDA & T&C Management Support

• Support the maintenance and rollout of standard procurement contract templates.

• Assist in reviewing contract clauses, identifying deviations, and preparing summaries for escalation and approval.

• Provide guidance to internal stakeholders on standard contract terms and procurement policies within established guidelines.

D. Variation Order (VO) & Change Administration

• Administer Variation Order (VO) processes.

• Verify completeness of VO documentation, justification, and approvals prior to processing.

• Coordinate with Engineering, Maintenance, and Finance to validate scope, cost, and budget alignment.

• Maintain VO registers and prepare summary reports for management review.

E. Supplier Management & Compliance

• Support supplier onboarding, qualification checks, and documentation verification.

• Monitor supplier compliance with approved vendor lists, prohibited supplier lists, and internal procurement policies.

• Assist in supplier performance tracking, issue logging, and corrective action follow-ups.

• Prepare procurement documentation for ISO audits, customer audits, and internal reviews.

F. Procurement Controls & Reporting

• Ensure PR/PO compliance, correct contract referencing, and alignment between pricing, terms, and documentation.

• Support controls related to:

• PR/PO workflows

• Three-way matching

• Payment verification

• Supplier master data accuracy

• Prepare procurement reports, dashboards, and compliance summaries for management.

G. Cross-Functional Collaboration

• Act as a procurement point-of-contact for Finance, QA, Compliance, Engineering, IT, Production, HR, and Maintenance.

• Provide day-to-day guidance on purchasing procedures, vendor engagement, and documentation requirements.

• Support change management initiatives related to procurement process improvements.

Requirements & Competencies

Qualifications & Experience

• Diploma or Bachelor's degree in Supply Chain, Business, Engineering, or related disciplines.

• 3–5 years of procurement experience, preferably with exposure to contract administration and operational procurement.

• Hands-on experience in:

• PR/PO processing and controls

• Contract administration and documentation

• Supplier onboarding and compliance checks

• Variation Order administration

• Familiarity with ISO 9001 and audit environments.

• Experience using ERP systems (preferably Microsoft Dynamics 365).

Core Competencies

• Procurement Operations & Compliance

• Contract Administration & Commercial Awareness

• Supplier Coordination & Documentation Control

• Process Discipline & Continuous Improvement

• Analytical & Detail-Oriented Mindset

• Stakeholder Communication & Coordination