Procurement & Office Operations Specialist

Recruit Express Pte Ltd; Singapore; On-site; SGD 36,000 - 52,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an Office & Administration professional to support procurement, vendor management and facilities operations in a dynamic workplace in Singapore.

The role requires a diploma or equivalent, with experience in office administration, procurement or operations support. Familiarity with SAP, Coupa, VIM or Salesforce is an advantage, along with strong organisational and communication skills.

Qualifications

• Diploma or equivalent in Business Administration, Office Management or related discipline.
• Relevant experience in office administration, procurement, facilities or operations support.
• Familiarity with SAP, Coupa, VIM or Salesforce is advantageous.
• Good organisational, coordination and communication skills.
• Proactive, meticulous and able to manage multiple tasks independently.

Responsibilities

• Vendor & Procurement Management: Create and maintain vendor records in SAP/Coupa, raise purchase requisitions and orders, process goods receipts, handle invoice codification in VIM and follow up on payment-related matters.
• Office & Facilities Administration: Manage recurring service vendors such as cleaning, laundry and plant maintenance contractors, ensuring smooth office and facilities operations.
• Inventory & Supplies Coordination: Coordinate ordering and receiving of ingredients, samples and supplies for CCA and CGIC, including coffee, milk, fruits and stationery.
• Events & Class Coordination: Support the administration of paid classes, including registration and payment verification, preparation of class materials and logistical arrangements for guest chefs.
• Site & Guest Management: Maintain the site calendar and coordinate visitor arrangements and guest logistics.
• General Office Operations: Provide end-to-end administrative support covering facilities, workplace safety, reception, supplier coordination, staff well-being initiatives and operational budgets.

Skills

Organisational skills

Coordination

Communication

Education

Diploma or equivalent (Business Administration / Office Management)

Tools

SAP

Coupa

VIM

Salesforce

Job description

Recruit Express Pte Ltd is seeking an Office & Administration professional to support procurement, vendor management and facilities operations in a dynamic workplace in Singapore.

The role requires a diploma or equivalent, with experience in office administration, procurement or operations support. Familiarity with SAP, Coupa, VIM or Salesforce is an advantage, along with strong organisational and communication skills.