Procurement & Office Admin Executive — Conservation Ops

Mandai Wildlife Group; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Mandai Nature, a Singapore-based conservation organisation, seeks a proactive professional to support procurement, finance administration and office operations. The role includes PO processing, vendor liaison, invoice verification and record-keeping for audit and budgeting.

The ideal candidate holds a Diploma or Degree in Business Admin, Supply Chain or related field with 2–5 years’ experience and strong MS Office skills; ERP experience is a plus.

Qualifications

• Diploma or degree in business/admin related field.
• 2–5 years in procurement, finance admin, or office management.
• Experience with PO creation, invoice verification, and payments.
• Familiar with procurement and financial control processes.
• Strong MS Office skills (Excel, Word, PowerPoint, Outlook).
• ERP or financial systems experience is a plus.

Responsibilities

• Coordinate procurement with internal stakeholders and labs.
• Raise POs and manage approval processes.
• Liaise with vendors on quotations, deliveries, and inquiries.
• Verify supplier invoices against POs, contracts and quotes.
• Code invoices and submit for approval and payment.
• Track POs, invoice status, and payment schedules.
• Maintain procurement records and filing for audit purposes.
• Support vendor onboarding and supplier record maintenance.
• Assist in procurement reporting and budget monitoring.
• Act as admin contact for organisation announcements and travel arrangements.
• Monitor licenses/permits, manage office supplies, and organize meetings.

Skills

MS Office proficiency

ERP experience

Education

Diploma or Degree in Business Administration / Supply Chain / Finance / Accounting

Tools

ERP system

Job description

Mandai Nature, a Singapore-based conservation organisation, seeks a proactive professional to support procurement, finance administration and office operations. The role includes PO processing, vendor liaison, invoice verification and record-keeping for audit and budgeting.

The ideal candidate holds a Diploma or Degree in Business Admin, Supply Chain or related field with 2–5 years’ experience and strong MS Office skills; ERP experience is a plus.