Procurement & Inventory Operations Lead

St Joseph's Home; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

St Joseph's Home in Singapore is seeking an Executive Officer, Operations to oversee procurement, inventory and admin processes ensuring smooth daily operations. You will source items, obtain quotes, manage the e-procurement system Am8ze, coordinate PPE orders, and ensure timely delivery with vendors, while maintaining accurate stock records.

The role emphasizes vendor management, compliance with CWS procurement guidelines, and regular inventory reporting to support budget control and service

Qualifications

• Procurement experience and ability to source items with quotational checks.
• Inventory control and stock level monitoring.
• Vendor management and price negotiation.
• Documentation and audit trail maintenance.
• Stock checks and expiry monitoring.

Responsibilities

• Source items for departments, obtain quotations, and ensure approvals based on value thresholds
• Work with Reporting Officer to secure reliable vendors and competitive pricing for recurring purchases
• Manage and update the e-procurement system (Am8ze), including product and price changes from GPOs
• Monthly ordering of PPE items through ST Logistics
• Collate and confirm orders with relevant departments for GPO items and submit to ALPS
• Process purchase orders, ensure timely delivery, and liaise with vendors for urgent needs
• Handle invoice matching and submission of bills to Finance for payment processing
• Maintain accurate stock records and conduct regular stock checks to ensure sufficient inventory levels
• Consolidate, prepare and submit monthly inventory reports to the Reporting Officer
• Conduct monthly kitchen audits to ensure compliance with food safety, hygiene, sanitation, and operational standards

Skills

Procurement

Inventory management

Vendor management

Documentation

Stock auditing

Tools

Am8ze

ALPS

ST Logistics

GPOs

Job description

St Joseph's Home in Singapore is seeking an Executive Officer, Operations to oversee procurement, inventory and admin processes ensuring smooth daily operations. You will source items, obtain quotes, manage the e-procurement system Am8ze, coordinate PPE orders, and ensure timely delivery with vendors, while maintaining accurate stock records.

The role emphasizes vendor management, compliance with CWS procurement guidelines, and regular inventory reporting to support budget control and service