Procurement & Contract Manager / Assistant Manager (Data Center)

REGIONAL ENERGY PTE. LTD.; Singapore; On-site; SGD 97,000 - 146,000; Full time

Job summary

REGIONAL ENERGY PTE. LTD. seeks a Procurement & Contract Manager / Assistant Manager to manage a data center project in Japan.

You will lead procurement strategy, run tenders, draft and administer contracts, and manage suppliers to protect the client’s position and ensure timely delivery. The role requires a degree in a relevant field and 5–8+ years of procurement or contract management experience on construction/infrastructure projects, with Japanese contract practice knowledge.

Qualifications

• Degree in engineering, construction management, quantity surveying, law or business.
• Manager: 8+ years in procurement or contract management on construction or infrastructure projects.
• Hands-on experience running tenders and administering construction contracts in Japan, with working understanding of Japanese contract practice and the Construction Business Act.
• Strong negotiation, drafting and stakeholder management skills.
• Japanese and English for daily work, ideally JLPT N2+ and business-level English.

Responsibilities

• Procurement strategy and sourcing: Develop procurement and packaging strategy including general contractor, MEP packages and owner-furnished long-lead equipment.
• Build and maintain a pre-qualified list of Japanese and international contractors and vendors; run pre-qualification on capacity, safety, financials and track record.
• Track procurement schedule against project programme to order long-lead items on time.
• Tendering and award: Prepare tender packages with project, design and cost teams; run RFIs, clarifications, tender interviews and bid evaluation; write award recommendations.
• Lead negotiations on price, terms, warranties, delivery and payment.
• Contract drafting and administration: Draft contracts from templates or Japanese forms; coordinate review with project, legal, EHS and finance; administer variations, claims, extensions of time and payments.
• Keep contract records, audit-ready; lead contract close-out, final accounts and warranty handover.
• Supplier management and compliance: Onboard suppliers, monitor performance and expediting; ensure compliance with laws and procurement policies; report to Project Director in English and interact with Japanese contractors in Japanese.

Skills

Negotiation

Drafting

Stakeholder management

Bilingual English/Japanese

Education

Degree in engineering, construction management, quantity surveying, law or business

Tools

SAP Ariba

Coupa

Procore

Job description

Procurement & Contract Manager / Assistant Manager (Data Center)

Location: Japan (client's Tokyo office, with site visits) · Employment: Secondment via Regional Energy Pte. Ltd. · Language: Japanese and English, bilingual preferred

Role purpose

Run procurement and contract management for a data center project in Japan on behalf of the Owner / EPC, from procurement strategy and tendering through contract award, administration and close-out. You secure the right contractors and equipment suppliers on time and protect the client's commercial position under each contract.

Key responsibilities

Procurement strategy and sourcing

• Develop the procurement and packaging strategy: general contractor, MEP packages and owner-furnished long-lead equipment (transformers, switchgear, generators, UPS, chillers, cooling units).
• Build and maintain a pre-qualified list of Japanese and international contractors and vendors; run pre-qualification covering capacity, safety, financial standing and data center track record.
• Track the procurement schedule against the project programme so long-lead items are ordered in time.

Tendering and award

• Prepare tender packages (instructions to tenderers, scope, contract conditions, pricing schedules) with the project, design and cost teams.
• Run RFIs, clarifications, tender interviews and bid evaluation (technical and commercial), and write award recommendations.
• Lead negotiations on price, terms, warranties, delivery and payment.

Contract drafting and administration

• Draft contracts from the client's templates or Japanese standard forms such as the 民間（七会）連合協定 工事請負契約約款, and coordinate review with project, legal, EHS and finance teams.
• Administer contracts after award: variations, claims, extensions of time, payment applications, retention, bonds, insurances and liquidated damages.
• Keep contract records, correspondence and approvals in order and audit-ready.
• Lead contract close-out, final accounts and warranty handover.

Supplier management and compliance

• Onboard suppliers into client systems and monitor performance, delivery and expediting for critical equipment.
• Ensure compliance with the Construction Business Act (建設業法), subcontracting rules and the client's procurement policies, including anti-bribery and conflict-of-interest checks.
• Report procurement status, commitments and contract risks to the Project Director in English, and deal with Japanese contractors and suppliers in Japanese.

Requirements

Must have

• Degree in engineering, construction management, quantity surveying, law or business.
• Manager: 8+ years in procurement or contract management on construction or infrastructure projects. Assistant Manager: 5+ years.
• Hands-on experience running tenders and administering construction contracts in Japan, with a working understanding of Japanese construction contract practice and the Construction Business Act.
• Strong negotiation, drafting and stakeholder management skills.
• Japanese and English for daily work, ideally JLPT N2+ and business-level English.

Preferred

• Data center, semiconductor or other mission-critical project experience, especially MEP and long-lead equipment procurement.
• Exposure to international contract forms (FIDIC, NEC) alongside Japanese forms.
• MRICS, CIPS or 認定コンストラクション・マネジャー (CCMJ).
• Experience with e-procurement or contract management systems (for example SAP Ariba, Coupa, Procore).