Procurement and Sub-contract Engineer (Pharmaceuticals)

Jacobs; Singapore; On-site; SGD 140,000 - 210,000; Full time

Job summary

Jacobs is seeking a seasoned Procurement and Subcontract Engineer for an 18-month contract based at the Gateway Office in Singapore, with occasional site visits. You will provide contract administration across projects, coordinating with project managers, engineers, and clients to deliver on budget, schedule and quality targets.

Responsibilities include cost estimation, bid document preparation, bid evaluation and awards, contract drafting, progress payments, and procurement strategy aligned

Qualifications

• Degree in Engineering, Supply Chain, Quantity Surveying, or Business.
• Experience in EPC/EPCM contract structures and procurement.
• Pharma/biopharma project exposure is preferred.

Responsibilities

• Develop cost estimation and prepare bid documents.
• Evaluate bids, negotiate, and recommend awards.
• Prepare and administer contract documents and change control.
• Manage progress payments and cost reporting.
• Coordinate procurement strategies with project schedules.
• Administer subcontract agreements and monitor performance.
• Ensure procurement/subcontracting complies with GMP/HSE/regulations.

Skills

Negotiation

Contract management

Cost control

Communication

Education

Degree in Engineering, Supply Chain, Quantity Surveying, or Business

Tools

Candex

eBuy

ERP platforms

Job description

At Jacobs, we’re challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Our Life Sciences team is hiring a Procurement and Subcontract Engineer. This is an 18-month contract employment with possible extension subject to project needs. Based at Jacobs Gateway Office with occasional site visits.

Role Summary

Provide the contract administration for various projects with a functional reporting line to the Contracts and QS Group Manager.

Will work closely with the Project Managers, Engineers, Construction Managers & Construction Site Staff, Contracts Manager in Jacobs, Client staff, Subcontractors or Vendor and be able to effectively communicate and coordinate with all the parties to deliver projects on budget, schedule, and quality targets.

Responsibilities

• Develop Cost Estimation
• Compilation of bid documents including preparation of commercial documents, price schedule etc
• Evaluate bids submission, perform negotiation and recommendation of awards.
• Contract documents preparation
• Evaluation and preparation of progress payment
• Cost estimation on the Request of Instruction, preparing Instruction for endorsement
• Assists in the close monitoring of project costs and cost report preparation
• Assessment of variation claims including claims for EOT etc up to account finalisation
• Contracts administration including drafting replies to the contractor’s general correspondence and notices of claims.
• Resolve contractual and commercial issues with clients, contractors and/or suppliers
• Contract Close out.
• Equipment Procurement Develop procurement strategies and plans aligned with project schedules for Client’s equipment using Client's platforms (ie Candex/eBuy). Manage RFI/RFQ/RFP processes, conduct technical and commercial bid evaluations with engineering stakeholders, negotiate pricing and terms, issue POs, and expedite deliveries. Optimize costs through trade-in, disposal, and lifecycle analysis, and ensure all equipment meets requirements (ie cGMP, HSE, and regulatory standards) with audit-ready documentation.
• Subcontract Management Manage EPC/EPCM/CM-at-risk/Design & Build subcontracts and on-site service contractors (project management, project controls, CQV, HVAC, civil, HSE, QA/QC). Coordinate with the approved engineering supplier panel during feasibility/concept design. Draft, negotiate, and administer subcontract agreements; evaluate contractor capability and safety performance; manage scope changes, claims, variations, and disputes; and track contractor performance against cost, schedule, quality, and safety KPIs.
• Commercial & Cost Management Support Client CAPEX budgeting and forecasting, track commitments and expenditures, prepare commercial evaluation reports and award recommendations, identify cost-avoidance and value-engineering opportunities, and support financial/cash-flow reporting and cost control during execution.
• Vendor & Supplier Management Build strategic supplier relationships, conduct qualification and performance assessments, manage supplier risks and improvement plans, and resolve non-conformances and delivery issues
• Project Execution Support Participate in project meetings/reviews, align procurement deliverables with project schedules, support change control for procurement-related scope changes, and help identify and resolve commercial risks and obstacles affecting delivery
• Client Compliance Ensure all procurement and subcontracting activities comply with Client's requirements (ie cGMP policies, HSE standards, local Singapore regulations, and site SOPs); maintain audit-ready documentation; and participate in supplier audits and qualification for critical equipment and service providers.

Here’s what you’ll need

To be a successful candidate, you shall posses

• Degree in Engineering, Supply Chain, Quantity Surveying, Business, or related field
• Experience in Pharmaceutical projects (must).
• Minimum 8 years of relevant working experience in EPC/EPCM contract structures, procurement regulations, and supplier qualification processes.
• Experience in CAPEX procurement and/or subcontract management in pharmaceutical, biotech, or process industries, including proven delivery of large-scale capital projects in a GMP-regulated environment.
• Familiarity with Candex, eBuy or equivalent ERP/procurement platforms
• Experience in biopharmaceutical manufacturing (single-use technology, biologics, vaccines), and knowledge of Singapore regulatory and HSE requirements for pharmaceutical manufacturing.
• Good attention to detail and ability to manage multiple tasks/ projects at one time.

Jacobs complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of age, race, religion, language, nationality, marital status, or family responsibilities.

From our inclusive employee networks to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place.

No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.