Procurement and Sub-contract Engineer (Pharmaceuticals)

JACOBS DOUWE EGBERTS RTL SCC SG PTE. LTD; Singapore; On-site; SGD 120,000 - 170,000; Full time

Job summary

Jacobs Douwe Egberts RTL SCC SG PTE. LTD is seeking a Procurement and Subcontract Engineer for an 18-month contract, based at our Singapore office with occasional site visits.

You will manage contract administration, cost control, and procurement activities across pharma projects to ensure on-time delivery and regulatory compliance. The role requires a degree in engineering or related field, 8+ years in EPC/EPCM procurement, and hands-on experience with CAPEX procurement and subcontract

Qualifications

• Degree in Engineering, Supply Chain, Quantity Surveying, Business, or related field.
• Experience in Pharmaceutical projects (must).
• Minimum 8 years of EPC/EPCM contract structures, procurement regulations, and supplier qualification processes.
• Experience in CAPEX procurement and/or subcontract management in pharma/biotech or process industries (GMP).
• Familiarity with Candex, eBuy or equivalent ERP/procurement platforms.
• Experience in biopharmaceutical manufacturing and knowledge of Singapore regulatory and HSE requirements.

Responsibilities

• Develop cost estimation.
• Compilation of bid documents including preparation of commercial documents, price schedule etc
• Evaluate bids submission, perform negotiation and recommendation of awards.
• Contract documents preparation
• Cost estimation on the Request of Instruction, preparing Instruction for endorsement
• Assists in the close monitoring of project costs and cost report preparation
• Contracts administration including drafting replies to contractor's correspondence
• Resolve contractual and commercial issues with clients, contractors and/or suppliers
• Equipment Procurement: develop procurement strategies and manage RFI/RFQ/RFP, bid evaluations, POs, deliveries; ensure compliance with cGMP/HSE
• Subcontract Management: manage EPC/EPCM/CM-at-risk/subcontracts; draft and negotiate agreements; manage scope changes and disputes

Skills

Attention to detail

Multi-tasking

Education

Degree in Engineering / Supply Chain / QA / Business

Tools

Candex

eBuy

Job description

Your impact

Our Life Sciences team is hiring a Procurement and Subcontract Engineer. This is an 18-month contract employment with possible extension subject to project needs. Based at Jacobs Gateway Office with occasional site visits.

Role Summary:

Provide the contract administration for various projects with a functional reporting line to the Contracts and QS Group Manager.

Will work closely with the Project Managers, Engineers, Construction Managers & Construction Site Staff, Contracts Manager in Jacobs, Client staff, Subcontractors or Vendor and be able to effectively communicate and coordinate with all the parties to deliver projects on budget, schedule, and quality targets.

Responsibilities:

• Develop Cost Estimation.
• Compilation of bid documents including preparation of commercial documents, price schedule etc
• Evaluate bids submission, perform negotiation and recommendation of awards.
• Contract documents preparation
• Evaluation and preparation of progress payment
• Cost estimation on the Request of Instruction, preparing Instruction for endorsement
• Assists in the close monitoring of project costs and cost report preparation
• Assessment of variation claims including claims for EOT etc up to account finalisation.
• Contracts administration including drafting replies to the contractor's general correspondence and notices of claims.
• Resolve contractual and commercial issues with clients, contractors and/or suppliers
• Contract Close out.
• Equipment Procurement: Develop procurement strategies and plans aligned with project schedules for Client's equipment using Client's platforms (ie Candex/eBuy). Manage RFI/RFQ/RFP processes, conduct technical and commercial bid evaluations with engineering stakeholders, negotiate pricing and terms, issue POs, and expedite deliveries. Optimize costs through trade-in, disposal, and lifecycle analysis, and ensure all equipment meets requirements (ie cGMP, HSE, and regulatory standards) with audit-ready documentation.
• Subcontract Management: Manage EPC/EPCM/CM-at-risk/Design & Build subcontracts and on-site service contractors (project management, project controls, CQV, HVAC, civil, HSE, QA/QC). Coordinate with the approved engineering supplier panel during feasibility/concept design. Draft, negotiate, and administer subcontract agreements; evaluate contractor capability and safety performance; manage scope changes, claims, variations, and disputes; and track contractor performance against cost, schedule, quality, and safety KPIs.
• Commercial & Cost Management: Support Client CAPEX budgeting and forecasting, track commitments and expenditures, prepare commercial evaluation reports and award recommendations, identify cost-avoidance and value-engineering opportunities, and support financial/cash-flow reporting and cost control during execution.
• Vendor & Supplier Management: Build strategic supplier relationships, conduct qualification and performance assessments, manage supplier risks and improvement plans, and resolve non-conformances and delivery issues.
• Project Execution Support: Participate in project meetings/reviews, align procurement deliverables with project schedules, support change control for procurement-related scope changes, and help identify and resolve commercial risks and obstacles affecting delivery.
• Client Compliance: Ensure all procurement and subcontracting activities comply with Client's requirements (ie cGMP policies, HSE standards, local Singapore regulations, and site SOPs); maintain audit-ready documentation; and participate in supplier audits and qualification for critical equipment and service providers.

Here’s what you’ll need

To be a successful candidate, you shall posses:

• Degree in Engineering, Supply Chain, Quantity Surveying, Business, or related field.
• Experience in Pharmaceutical projects (must).
• Minimum 8 years of relevant working experience in EPC/EPCM contract structures, procurement regulations, and supplier qualification processes.
• Experience in CAPEX procurement and/or subcontract management in pharmaceutical, biotech, or process industries, including proven delivery of large-scale capital projects in a GMP-regulated environment.
• Familiarity with Candex, eBuy or equivalent ERP/procurement platforms
• Experience in biopharmaceutical manufacturing (single-use technology, biologics, vaccines), and knowledge of Singapore regulatory and HSE requirements for pharmaceutical manufacturing.
• Good attention to detail and ability to manage multiple tasks/ projects at one time.