Preschool Operations & Records Coordinator

Babilou Family Singapore; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

Babilou Family Singapore is seeking an Operations Support Officer/Executive to manage administrative and financial processes across multiple preschool centres, including handling children's fees, records, subsidies, and HR/operational support.

The role requires attention to detail, strong organizational skills, and the ability to liaise with Centre leaders and stakeholders. Travel to centres bi-monthly and audits support are part of duties.

Qualifications

• Experience in administrative, financial or training support roles.
• Experience in educational or preschool setting preferred.
• Ability to liaise with Centre leaders and stakeholders.

Responsibilities

• Maintain and update children’s files, ensuring records are filed and scanned.
• Ensure new enrolment documents are submitted and processed in the system promptly.
• Monitor enrolment and withdrawal records.
• Bi-monthly travel to centres to update documents and assist with records.
• Support Centre Leaders with records and audits (POP/CDA).
• Upload and track CPD hours on ONE@ECDA and review.
• Update ONE@ECDA teachers records.
• Support Quality Portal data tracking and management.
• Perform any other administrative tasks as required.

Skills

Administrative experience

Attention to detail

Communication skills

Organisational skills

Teamwork and independence

Tools

Little Lives system

Microsoft Office

Job description

Babilou Family Singapore is seeking an Operations Support Officer/Executive to manage administrative and financial processes across multiple preschool centres, including handling children's fees, records, subsidies, and HR/operational support.

The role requires attention to detail, strong organizational skills, and the ability to liaise with Centre leaders and stakeholders. Travel to centres bi-monthly and audits support are part of duties.